Finance Officer (Finance)

Our client in the Finance Industry is looking to hire a Finance Officer.

Duties and Responsibilities

• Recording financial data: Ensure daily recording and maintenance of all manual (Excel) cashbooks prior to entering the information into Navigator.
• Ensure that the accounts codes are accurately captured in Navigator.
• Perform daily processing of all financial transactions in Navigator.
• Disbursements: Receive and review Travel Advance requests against supporting documents as received from TLA and prepare EFT Cover for payment approvals.
• Receive and review Payment Requests from Procurement and ensure that the PO (Purchase Orders) are matched to invoices and the billing detail verified.
• Resolve any discrepancies between PO's and invoices and track expenses paid against PO's.
• Review and ensure that all Electronic Funds Transfers (EFT's) requests are uniquely numbered to facilitate future queries and audit trails.
• Ensure that the relevant documents required by policy are attached to all EFT requests.
• Ensure VAT compliance on tax invoices.
• Update and maintain the recurring payments schedule and ensure that the recurring payments are paid timeously.
• Calculate advances received daily and obtain the necessary authorizations.
• Scan and file on the network drive.
• Follow up on outstanding per diems longer than 5 days.
• Attend to travel queries.
• Banking: Identify and add into the banking system any vendors that are being paid for the first time through the banking system; load payments onto the ABSA Business Integrator and circulate supporting documents for payment approval.
• Petty Cash Maintenance: Issue petty cash to recipients as per the guidelines in the Finance manual; maintain the petty cash ledger daily ensuring that all vouchers are correctly numbered and recorded; perform cash counts with each request for replenishment and ensuring that the Senior Finance Officer/Finance Manager reviews and approves the count; prepare the monthly petty cash journal and submit to the Senior Finance Manager for approval and ensure close out monthly for inclusion in the monthly management report to Company HQ.
• Scanning: Scan all financial transactions and create electronic filing as per guidance.
• Monthly File Audit: Conduct file audit after month end submission; distribute file audit findings to team; follow up outstanding file audit findings.
• General: Ensure that all vouchers have complete, bona fide, and legitimate supporting documentation; liaise regularly with the Financial Manager and Financial Director to ensure that any accounts queries are responded to and finalized no later than the end of the subsequent month; follow up payments for invoices raised for sub‑lessees; perform functions with a view to safeguarding and developing the best interests of Company; ensure that regular backups of data are completed; ensure the accuracy and completeness of financial transactions; perform other reasonable duties as assigned.

Requirements and Education

• A 3‑year Accounting Diploma.
• Preferably have 2 years' experience in the USAID donor environment.
• At least 3 years' experience in an accounting position and have had exposure to the full accounting function.
• Have good working knowledge and experience of accounting systems.
• Good working knowledge of Excel and MS Office (Outlook, Word).
• The candidate must be able to work independently, but also function as part of a very dynamic team.
• Have a keen eye for detail and work accurately under pressure.
• Is deadline driven.
• Must be South African permanent resident.

Send your CV and latest pay slip to raca@aaaa.co.za.

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