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iX engineers (Pty) Ltd.
Manager: Office of the CEOiX engineers (Pty) Ltd. • Pretoria, Gauteng, ZA
Manager: Office of the CEO

Manager: Office of the CEO

iX engineers (Pty) Ltd. • Pretoria, Gauteng, ZA
26 days ago
Job description

Roles & Responsibilities Summary

Executive & Secretarial Support

  • Provide comprehensive administrative and secretarial support to the CEO, including preparation of correspondence, reports, presentations, and meeting minutes.
  • Manage the CEO's diary, appointments, task lists, and priority matters.
  • Serve as the first point of contact for internal and external stakeholders, ensuring professional communication and timely follow-ups.
  • Maintain accurate and up-to-date executive contact records.
  • Provide full secretarial support for all meetings chaired by the CEO.

Travel & Logistics Coordination

  • Coordinate and confirm all travel arrangements for the CEO.
  • Monitor travel updates, requirements, and changes.
  • Communicate travel alerts and itinerary adjustments proactively.

CEO Agenda & Workflow Management

  • Manage document control (electronic and hard copy) ensuring compliance with company standards.
  • Consolidate and prepare weekly and monthly CEO briefing packs.
  • Track CEO directives, commitments, and follow-up actions to ensure disciplined organisational execution.
  • Support preparation for high-level engagements, including media, investor, stakeholder, and internal events.
  • Ensure business unit submissions align with CEO expectations and strategic priorities.

Strategy, Reporting & Performance Monitoring

  • Maintain dashboards and scorecards tracking KPIs, strategic initiatives, and performance progress.
  • Collate and validate inputs for CEO, EXCO, and Board reporting.
  • Coordinate content for Quarterly and Monthly Business Reviews (QBR/MBR).
  • Identify risks, delays, and performance gaps, escalating issues as required.
  • Conduct strategic and market research to support executive decision-making.

Cross-Functional Coordination

  • Provide operational support on strategic and cross-functional initiatives.
  • Monitor deliverables, dependencies, and risks across departments.
  • Facilitate interdepartmental communication to ensure cohesive execution of CEO priorities.
  • Escalate unresolved issues promptly to maintain momentum.

Stakeholder Engagement & Communication

  • Act as a key liaison between the CEO, EXCO, senior leadership, Board Secretariat, regulators, and partners.
  • Draft executive communications, briefing notes, summaries, and talking points.
  • Represent the Office of the CEO professionally in coordination and information-sharing engagements.

Office Management & Team Support

  • Oversee performance management and development of direct report(s).
  • Provide mentoring, coaching, and leadership support.
  • Ensure the Office of the CEO operates efficiently, professionally, and in alignment with organisational standards.

Education & Qualifications

  • Bachelor's degree in Business Administration, Public Management, Strategy, or equivalent.
  • Valid driver's license and own reliable vehicle.
  • 5-7 years' relevant experience in executive support, PMO, governance, strategy reporting, or similar role.
  • Experience supporting EXCO and/or Board structures (essential).
  • Exposure to enterprise strategy and performance reporting (advantageous).

Technical Competencies

  • Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint).
  • Strong capability in dashboard creation, KPI tracking, and data validation.
  • Document control and formatting in line with corporate standards.
  • Ability to learn and adapt to new systems and reporting tools quickly.
  • Strong governance and executive coordination capability.

Behavioural Competencies

  • High integrity and professionalism.
  • Results-driven and action-oriented.
  • Calm under pressure and deadline-focused.
  • Excellent interpersonal and relationship-building skills.
  • Professional, confident, and credible presence.
  • Flexible and adaptable with a "can-do" attitude.
  • Strong leadership mindset with ability to mentor and support team members.
  • Commitment to organisational values, HSE principles, and zero-harm culture.
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Manager: Office of the CEO • Pretoria, Gauteng, ZA

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