Office Manager

Reference: CPT003389-Meg-1

Do you have the experience and maturity to manage the responsibilities of running the functions and duties that make an office successful? We need your experience with quotations, invoicing, debtors, and the personality to be the “go to person” when anything is needed in the business. The perfect candidate must have the attitude of responsibility and ability to think on their feet while working alongside management to deliver the best offering of service as per the excellent reputation they have in the marketplace.

Duties & Responsibilities

REQUIREMENTS

1. Grade 12 / Matric
2. Computer Literate – Word, Excel, etc
3. Bilingual (English – speak / Afrikaans – understand)
4. Presentable with outgoing well-spoken, confident & friendly communication skills
5. Excellent financial acumen with accounts
6. Own transport essential
7. Ability to take on responsibilities, use initiative and work well in a team & independently

DUTIES

1. Drawing up quotations for clients
2. Manage client enquiries telephonically helping and going the extra mile ensuring you can get back to them with exact information required
3. Sending deposit invoice requirements to clients and following up telephonically
4. Build sound relationships with clients, enjoy being the go to person when help is needed
5. Track outstanding payments and develop relationships with clients, when required using of initiative in encouraging to get payment problems sorted
6. Management of Control schedule for debtors that are in arrears
7. Manage payments received, forwarding final invoices manage statements
8. Daily updates of receipts scheduled - tracking payments received, deposits etc.
9. Registrations of any new contract fitters that are working on site
10. Record daily hours worked by all employees, complete monthly and weekly schedules
11. Checking of working hours and daily signing in and out
12. Managing sick leave schedules and administration required
13. Managing inhouse database of customer lists
14. Ensure that jobs being worked on are updated daily as to the current fitment status
15. Manage costing compilations for all work requirements
16. Oversee HR for staff with opening new files, drawing up contracts, issuing of payslips
17. Manage transport invoices at month end
18. Ensure administration for health and safety compilation is updated and on file when needed
19. Manage the royalties’ programme
20. For rental units ensure month rental and water and sewerage accounts are issued timeously, and payments are received
21. Reconciliation of vehicle fleet for Cape Town, Johannesburg and Durban

Salary: R negotiable dependent on experience #J-18808-Ljbffr