Procurement Controller - Technical Sector

Job Title: Procurement Officer

Reference: CPT003386-Del-1

Do you have the expertise monitoring and ensuring the correct quantities and stock levels that are needed daily for production? We require a dedicated candidate who has experience preferably having worked in a Syspro environment - must be on top of their game with detail and being pro-active!

The package has salary and benefits of medical aid and pension.

Duties & Responsibilities

Requirements

• Matric
• Relevant procurement qualification advantageous
• 2-5 years’ experience in a similar role
• Computer literate
• Syspro experience required

Duties
Orders And Deliveries

• Ensure that outbound orders are created on Syspro.
• Ensure that the order is placed with relevant service provider once it has been approved on Syspro.
• Ensure that Suppliers perform quality checks where applicable, and all paperwork is correct for payment to proceed.
• Ensure that all necessary quality checks are completed, and any NC issues are sent back to supplier.

Purchasing & Cost Saving

• Support/attend to requests from production, maintenance, and project personnel. (quotes & orders)
• Sourcing of stock/nonstock items at competitive prices.
• Maintain positive relationships with suppliers to ensure no purchasing issues.
• Always ensure the best possible price.
• Negotiate lead times and due dates.

Projects Procurement

• Ensure that orders are correctly loaded, printed, and placed with the supplier. Work with suppliers to ensure that deliveries are met according to the contracts given, following up on orders.
• Ensure that each agreement is kept for safe keeping.
• Ensure that agreements are loaded to SYSPRO with requisition for approval by project engineer / CEO.
• Ensure projects status spreadsheets are up to date.

Syspro

• Ensure that the open PO dashboard on SYSPRO is maintained and up to date.
• Manage open jobs dashboard on SYSPRO.
• Monitor and control the delivery of components, and material for relative projects.

Vehicle Control

• Ensure that all vehicles operational at the company are fully licensed and “fit for duty”.
• Responsible for servicing & maintenance of vehicles.
• Monitor fuel usage and measure consumption.
• Responsible for administration related to KPA: incident reporting, filing checks and reports.

Additional Duties

• Ensure that all administrative documents (purchase orders, invoices, delivery notes, GRN, debit notes) are received, attached, and always filled in correctly.
• Ensure that PO and Delivery note/Invoice matches. Report any discrepancies.
• Prepare Weekly payments for creditors with correct signed off documentation.
• Manage supplier administration queries regarding pricing, quantity, etc.
• Orders – ensure that all relevant orders are loaded on Syspro and placed with suppliers.
• Deliveries – ensure that all stock and non-stock items received by the company are the correct item/product, price, quality, quantity, and volume in comparison to the order and/or quotation from supplier.
• Report any unresolved pricing and qty issues.
• Maintain control sheet and documentation of items sent to suppliers, conclude administration upon return of items.

Vehicles

• Maintain administration of weekly vehicle documentation.
• Ensure vehicle service dates are current and monitored and liaise with relevant process owners when a service is due.
• Follow up and update service information upon completion of service.
• Submit forklift monthly hours to Finance on our rental machines.
• Ensure forklift and vehicle diesel usage report is submitted to creditors monthly.
• Conduct reconciliations of diesel usage and submit weekly report.

Diesel usage:

• Ensure diesel register is up to date with bouser fill-ups and handed in weekly.
• Ensure forklift and vehicle diesel usage report is submitted to creditors monthly.
• Conduct reconciliations of diesel usage and submit weekly report.

Salary: R negotiable dependent on experience

Join us on SOCIAL MEDIA or visit our WEBSITE for more information.

#J-18808-Ljbffr