Project Coordinator Pretoria

Introduction

A leading company within the construction industry based in Pretoria are looking to recruit a Project Coordinator to join their team.

Duties & Responsibilities

• Assist Project Managers with quotes for clients:
• Collaborate with Project Managers to gather necessary information for accurate quoting.
• Utilize historical data and cost analysis to provide competitive and realistic quotes.
• Ensure the completeness of all invoices and payments from clients:
• Regularly check and reconcile client invoices.
• Work closely with the finance department to address any discrepancies or overdue payments.
• Ensure the completeness of all invoices and payments to service providers:
• Maintain a systematic process for verifying and processing invoices from service providers.
• Coordinate with the finance team to ensure timely payments to vendors.
• Provide support to Project Managers:
• Assist in organizing project-related documentation.
• Act as a liaison between Project Managers and other departments.
• Ensure that key projects documents are completed:
• Establish a document control system to track and manage project documentation.
• Collaborate with Project Managers to ensure all necessary documents are completed on time.
• Compile and manage updates of weekly status reports:
• Regularly gather project status updates from team members.
• Create and distribute comprehensive weekly status report.
• Schedules all project related meetings, reminders and follow up on any outstanding activities:
• Use project management tools to schedule meetings and send reminders.
• Follow up on outstanding activities.
• Costings and comparisons between products, suppliers, and professionals:
• Conduct thorough cost analyses for various products, suppliers, and professional services.
• Provide comparative analysis to assist in decision-making.
• Manage project budgets through suggested material, labour, and professional procurement.
• Effective communication with all team members regarding project requirements, updates, or deadlines.
• Sourcing of raw materials and components:
• Collaborate with suppliers to identify and source raw materials and components.
• Ensure quality and compliance with project specifications.
• Ensure availability of sample/trial materials.
• Work with internal departments for technical requirements.

Desired Experience & Qualification

Experience required:

• 3 years’ experience as Project Coordinator.
• Must have experience in Retail Shop Fitting.

Qualifications required:

• National Diploma in Project Management.
• The incumbent requires at least 3 years’ experience in administering projects.
• Good written and verbal communication skills.
• Good understanding of costings.
• Interpersonal skills.
• Ability to multitask.
• Ability to work independently.
• Planning skills.
• Pro-active approach.
• Proficiency in Microsoft Office.

Package & Remuneration

Market related.

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