Office Manager East London, South Africa

Office Manager Job Description

Locally based, well-established retailer seeking an Office Manager who can assist all round including general HR, Creditors, Debtors as well as general Finance, housekeeping, staff assistance, stock control, order stationery and overall management of the office in terms of repairs, maintenance, telephone and IT.

Minimum Requirements:

• Must hold a Matric, valid driver's license and be Microsoft Office proficient with working knowledge of Pastel (or similar accounting package)

Human Resources Responsibilities:

• Contracts
• Induction
• Leave Applications
• Disciplinary hearings
• Increase letters
• Payroll
• Staff account and loan management

Finance Responsibilities:

• UIF, PAYE and SDL (EMP201), VAT, PAYE and UIF reconciliations - EasyFile
• Supplying income statements timeously for each business on a monthly basis
• Investigating variances and highlighting changes that affect the figures, including abnormal payments and increase in cost of sales
• Reconcile banking with cash sales monthly including undeposited cash and speedpoints
• 3rd party payments
• Petty Cash
• Financial Year preparation and submission by 30 March each year

Creditors, Debtors and Stock Control Responsibilities:

• Checking in stock and loading GRV’s
• Intercompany journals
• Invoicing stock to the different companies
• Processing of stock take counts
• Investigating stock take variances
• Account applications, including following up on trade references
• Submitting of statements for payment
• Overdue account follow-ups (weekly)

Reporting Requirements:

• Daily and Monthly sales reports
• Weekly - Debtors reports and meetings
• Monthly - reports of the turnover, income statements, leave balance reports

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