Admin Manager

• Job purpose: To implement and maintain the admin; financial; loss control; Health and Safety; and HR systems in the branch

CORE RESPONSIBILITIES

ADMIN SYSTEMS, PROCEDURES AND POLICIES IMPLEMENTATION AND MAINTENANCE

• Ensure that receiving procedures are followed and that information is captured correctly
• Oversee the returns procedure of blown and damaged stock
• Ensure that the clerks adhere to cash office procedures, that accurate cash‑ups are done, and that main floats balance with the ledger
• investigate and rectify variances
• Conduct physical counts and complete recon’s
• Manage front‑end staff (cashiers) and check that procedures are followed to ensure efficient customer service
• Authorise refunds over R50,00 and handle cheque clearances for over R300,00
• Manage insurance claims, customer liability claims and outsourcing contracts

FINANCIAL BUDGETS IMPLEMENTATION AND MAINTENANCE

• Manage the expenses according to the budget
• Ensure an accurate general ledger
• Schedule employees within the budget
• Handle and resolve financial queries

LOSS CONTROL SYSTEM IMPLEMENTATION AND MAINTENANCE

• Ensure that all loss control and security checklists are adhered to
• Identify and rectify “out of line” areas

HEALTH, SAFETY AND HOUSEKEEPING STANDARDS ADHERENCE

• Ensure that all equipment is in working order
• Ensure that the general facility is a safe working environment
• Oversee the role of the Health and Safety Officer
• Identify and rectify problem areas

HR SYSTEMS, PROCEDURES AND POLICIES IMPLEMENTATION AND MAINTENANCE

• Manage time‑keeping
• check employee hours
• verify payslip with hours worked
• Complete weekly productivity report
• Ensure that organisational structures are updated
• Manage status changes
• Submit documentation to Head Office for employee checks
• Ensure that staff is appropriately trained and developed
• Conduct disciplinary hearings
• Manage recruitment and selection
• Schedule staff – ensure that enough manpower is available
• Capture schedules on WFM
• Check and authorise deviations
• Handle and monitor productivity

MINIMUM REQUIREMENTS: FORMAL EDUCATION/ QUALIFICATION

Education

• Minimum of 5 years in food retail store management experience (non‑negotiable)

Other

• Driver’s license
• Own transport
• Willing to relocate (role based in Danielskuil, Northern Cape)

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