Office Administrator Cape Town - North (Durbanville/ Kraaifontein /Brackenfell)

Back Office Administration Invoicing Logistics Controller

Reference: PE000899-CP-1

Location: Cape Town - North (Durbanville/ Kraaifontein /Brackenfell)

Employment Type: Permanent, Full Time

Published: 4 days ago

Non EE/AA

Duties & Responsibilities

Requirements

• Qualification in Accounting and Bookkeeping or Logistics
• Drivers License
• Matric
• Proficient in Excel and IRP or any stock-keeping software

Job Duties
Invoicing and Billing:

• Generating and processing invoices for products or services rendered.
• Verifying the accuracy of invoices, including quantities, prices, and discounts.
• Ensuring timely and accurate invoicing to clients/customers.
• Handling billing discrepancies and resolving any billing issues promptly.

Financial Management:

• Monitoring accounts receivable and ensuring timely collection of payments.
• Reconciling invoices with payments received and maintaining accurate records.
• Tracking expenses related to logistics operations and maintaining expense reports.
• Assisting with budgeting and financial forecasting for logistics operations.

Logistics Coordination:

• Coordinating transportation and logistics activities, including arranging shipments and deliveries.
• Communicating with suppliers, carriers, and freight forwarders to ensure timely delivery of goods.
• Monitoring inventory levels and coordinating stock replenishment as needed.
• Tracking shipments and providing status updates to relevant stakeholders.

Data Management:

• Maintaining databases and electronic filing systems for invoicing, billing, and logistics records.
• Compiling and analyzing data related to invoicing, logistics performance, and financial metrics.
• Generating reports and providing insights to support decision-making processes.

Compliance and Documentation:

• Ensuring compliance with relevant regulations and internal policies related to invoicing and logistics.
• Maintaining accurate documentation for invoicing, billing, shipping, and logistics activities.
• Assisting with audits and providing necessary documentation and records as requested.

Customer Service and Communication:

• Providing support to customers/clients regarding invoicing inquiries and logistics-related issues.
• Communicating with internal teams and external stakeholders to coordinate logistics activities effectively.
• Responding to emails, phone calls, and inquiries in a professional and timely manner.

Process Improvement:

• Identifying areas for process improvement and implementing solutions to streamline invoicing and logistics processes.
• Participating in cross-functional teams to drive continuous improvement initiatives.

Training and Development:

• Providing training and guidance to staff members on invoicing procedures, billing systems, and logistics processes.
• Keeping abreast of industry trends and best practices in logistics, invoicing, and back-office administration.

Quality Assurance:

• Conducting quality checks on invoicing documents, logistics paperwork, and financial records to ensure accuracy and compliance.
• Implementing quality control measures to minimize errors and improve overall efficiency.

Administrative Support:

• Providing general administrative support, including managing office supplies, scheduling meetings, and organizing files and documents.

Salary

R21,000 CTC
Retirement Annuity

Package & Remuneration

R21,000 - Monthly

#J-18808-Ljbffr