Project Coordinator - (PERMANENT)

Project Administrator/Coordinator

Responsibilities:

• Assists Project Managers during the development of major projects from commencement to completion. Monitors progress of the development projects within his/her area of responsibility and assists the Project Manager with the documentation when necessary.
• Key Stakeholder Management including Communication and Interaction.
• Internal: Executives, Relevant Committees and Workgroups, Functional areas.
• External: members and non-members, PCH PG representatives, PSO’s, SOs TPPP’s, South African Reserve Bank, National Treasury, Financial Sector Conduct Authority, International Payment System Bodies and Regulators.

Project Management Support:

• Performing project administrative functions such as organizing and coordinating meetings, planning sessions, scoping sessions, workshops, and associated logistics within time requirements.
• Ensuring that meeting rooms are prepared, and all technology is functional to allow for effective engagements.
• Record minutes, decisions, risks, issues, and actions at meetings and ensure timely distribution of all documentation/reports and filing of project documentation (Project Administration Audit Checks).
• Keep an action log and follow up on agreed actions from meetings with Project Managers or Project Stakeholders.
• Handle general project communication and administration activities.
• Assist and/or prepare project performance reports, dashboards, and/or presentations to provide a comprehensive view of a project.
• Provide support to project managers with changes in existing projects or execution of additional projects that cause changes to project schedules.
• Ensure accurate distribution of reports to relevant stakeholders.
• Facilitate approval/sign-off processes.
• Identify potential risks involved in delivery and timelines.

Stakeholder Management:

• Build and maintain sound relationships with project stakeholders.
• Understand the deliverables of internal and external project stakeholders and contribute to success through support.

Networking:

• Cooperate and work with others, encouraging a positive team spirit.
• Exercise considerable initiative in the execution of duties and perform duties independently.
• Portray a professional image and high degree of social skill when dealing with colleagues and stakeholders.
• Keep abreast of changes and trends in project management.

Education and Experience Required:

• 8 - 10 years of hands-on experience as a project administrator or coordinator, with at least 8 years involved in complex multidisciplinary projects or multiple projects/programmes in the financial services and banking industry.
• A tertiary qualification in project management would be advantageous.

Knowledge:

• Knowledge of Project Management Methodologies.
• Strong knowledge of Microsoft Office (Excel, PowerPoint, Word).
• Knowledge of MS Project.
• Knowledge of financial processes (e.g., invoicing and budgeting).
• Knowledge of PPO is an advantage.

Skills:

• Excellent communication skills (verbal and written).
• Strong planning and organizing skills.
• Strong relationship building and interpersonal skills.
• Ability to work independently and collaborate with others.
• Build credibility and trust.
• Ability to analyze problems and make decisions.
• Ability to work under pressure.
• Diligent with attention to detail and quality.
• Experienced in reporting and report writing, ensuring key messages are accurately summarized.
• A strong team player with team leadership potential.
• Demonstrating resilience.

Kindly regard your application as unsuccessful if you have not heard from the agency within 2 weeks.

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