Bookkeeper / Office Manager

Job Reference: CPT003417-Meg-1

Do you have a good track record of bookkeeping and debtors experience, analytical and accurate qualities, and are you highly proficient in Excel (v-lookups/H-lookups/formulas)? Our client in Montague Gardens requires a bright, positive, willing to learn candidate who can accept responsibility, a people person who enjoys being in charge of an office where they are the 'go to' person in getting everything sorted. Experience with Xero is an advantage. A basic accounting diploma is preferable. Being immediately available is highly advantageous.

Duties & Responsibilities

Requirements

• Grade 12; Basic accounting diploma advantageous
• Proficient in Excel (v-lookups/H-lookups/formulas), Word, and Outlook
• Experience with Xero is an advantage
• Bilingual (English – speak / Afrikaans – understand)
• Presentable with outgoing, well-spoken, confident & friendly communication skills
• Excellent financial acumen with accounts
• Own transport essential
• Ability to take on responsibilities, use initiative, and work well in a team & independently

Duties

• Reporting to the Director and Financial Manager
• Tracking of servicing invoicing for both Cape Town and Durban branches
• Reconciliation of all closed services per month invoiced
• Follow up on outstanding accounts
• Create proforma invoices and track deposits (request deposits)
• Send final invoice to customer upon finalization of job
• Job costing installations
• Ensure job costings are accurate and complete for the month (Dbn/Cpt/Jhb)
• Cost of Sales report (monthly) – Services/Spares (Cpt/Dbn/Jhb)
• Certificates (SASA/SAGA/AASA – annual) to clients upon completion of job and receipt of final payment
• Assist with insurance claims (Dbn/Cpt/Jhb)
• Manage WIP/check proformas converted correctly to invoices – distributed to clients
• Manage rental agreements
• Xero – process invoices/credit notes daily, allocation of receipts from/to WIP and daily receipts to closed jobs
• Manage client enquiries telephonically, helping and going the extra mile to ensure you can get back to them with exact information required
• Build sound relationships with clients, enjoy being the go-to person when help is needed
• Registration of any new contract fitters that are working on site
• Record daily hours worked by all employees, complete monthly and weekly schedules
• Check working hours and daily signing in and out
• Manage sick leave schedules and administration required
• Manage in-house database of customer lists
• Ensure that jobs being worked on are updated daily as to the current fitment status
• Manage costing compilations for all work requirements
• Oversee HR for staff with opening new files, drawing up contracts, issuing of payslips
• Manage transport invoices at month end
• Ensure administration for health and safety compilation is updated and on file when needed
• Manage the royalties program
• For rental units, ensure month rental and water and sewerage accounts are issued timeously and payments are received
• Reconciliation of vehicle fleet for Cape Town, Johannesburg, and Durban

Salary: R negotiable dependent on experience

Join us on SOCIAL MEDIA or visit our WEBSITE for more information.

#J-18808-Ljbffr