Depot Admin Manager

A well-established FMCG business in the food industry is looking for a strong Depot Admin Manager to join their depot based in Kraaifontein, Cape Town. This is a full-time, on-site role suited to an organised, hands-on admin leader who can manage people, oversee daily depot administration, support order processes, and ensure that admin, finance, HR, and compliance functions run smoothly. The successful candidate will support the Depot Manager and play a key role in keeping the depot organised, efficient, and compliant. Key Responsibilities - Oversee the order process from receipt to internal confirmation and customer delivery scheduling - Manage admin staff across depot-related accounts - Oversee day-to-day office administration - Manage office supplies, equipment, and general office processes - Process goods inward and outward documentation - Maintain inventory records - Process customer orders - Assist with accounts payable, accounts receivable, petty cash, invoicing, and financial variance reporting - Ensure compliance with company policies, labour laws, and health and safety requirements - Handle onsite HR administration, including timekeeping and attendance tracking - Support payroll-related admin processes - Handle general customer enquiries - Support the Depot Manager with stocktakes, stock balancing, and variance investigations - Assist with general administrative duties as required Minimum Requirements - Grade 12 - Minimum 5 years relevant experience - Previous office management experience, preferably in a logistics, warehouse, depot, or FMCG environment - Proven ability to manage and mentor a team - Able to make independent decisions - Qualification in administration, sales, or marketing would be an advantage - SYSPRO experience would be advantageous - Computer literate - Medically fit - Excellent communication and interpersonal skills - Strong organisational and multitasking ability - High attention to detail - Customer service orientated - Team player - Must currently reside in Cape Town or surrounding areas - Must be able to work full-time on site in Kraaifontein Competencies - Strong leadership and people management skills - Excellent verbal and written communication skills - Self-motivated and driven - Able to work well under pressure - Strong attention to detail - Organised, practical, and solutions-driven