Traffic Coordinator - Advertising Agency

In order to be considered the following is required:

• 3–5 years’ experience in operations coordination, logistics, traffic coordination, project coordination, retail rollout coordination or similar operational roles
• Strong administrative and organisational skills
• Advanced Excel, spreadsheet and email management skills
• Strong attention to detail and process control
• Ability to manage multiple moving parts simultaneously
• Strong follow-up and communication skills
• Comfortable enforcing operational processes professionally
• Ability to work independently and remain calm under pressure
• Strong planning and prioritisation ability
• Comfortable managing teams remotely and telephonically
• Experience using stock control, inventory, ERP or project tracking systems advantageous
• Valid driver’s license and own reliable vehicle preferred

Responsibilities:

• Own national rollout schedules and operational timelines
• Ensure all rollout documentation, stock, visuals, instructions, approvals and operational requirements are complete before dispatch
• Ensure campaigns are operationally ready before rollout dates
• Manage communication between sales, warehouse, suppliers, distributors and installation teams
• Maintain accurate stock tracking, reconciliation and operational records
• Follow up proactively with suppliers and distributors to ensure deadlines are achieved
• Identify operational risks early and elevate problems before they become emergencies
• Maintain rollout trackers, operational reports, QC logs and installation records
• Manage and track photo submissions, proof-of-installation documentation and operational reporting
• Coordinate regional teams telephonically and via email
• Conduct quality control checks on builds, installations and rollout execution
• Attend operational meetings and ensure action items are followed through
• Enforce operational processes, timelines and standards across suppliers and distribution teams
• Hold suppliers, distributors and operational teams accountable to agreed timelines and deliverables
• Proactively challenge incomplete readiness before campaigns go live

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