Inventory & Planning Coordinator

Our client is seeking a highly organised and detail-oriented Inventory & Planning Coordinator to join their growing Product team.

This role plays a critical part in ensuring product availability, inventory accuracy, production planning efficiency, and smooth supply chain operations. Working closely with procurement, warehousing, suppliers, production teams, and internal stakeholders, the successful candidate will be responsible for coordinating demand planning, stock replenishment, raw material analysis, inventory monitoring, supplier performance tracking, and operational reporting.

This is an excellent opportunity for an analytical and process-driven supply chain professional looking to develop their career within a fast-paced, commercially focused environment.

Role Purpose

To execute reliable demand and supply planning activities including production scheduling, inventory replenishment, stock risk monitoring, supplier coordination, inbound logistics support, and master data maintenance.

The role ensures optimal stock availability, accurate planning data, effective inventory management, and seamless operational execution across the business.

Key Responsibilities

Demand Planning & Inventory Management

• Execute daily production scheduling activities.
• Coordinate daily stock replenishment across warehouse locations.
• Monitor inventory levels and identify stock risks proactively.
• Track new product inventory performance and availability.
• Manage finished goods stock visibility and replenishment requirements.
• Flag potential stock-outs, overstocks, and inventory risks.

Supply Planning & Procurement Support

• Conduct weekly raw material requirement analysis.
• Monitor safety stock levels and identify supply risks.
• Escalate potential shortages and overstock situations.
• Support purchasing planning activities through accurate inventory reporting.
• Assist with purchase order tracking and supplier follow-up.

Customs, Logistics & Supplier Coordination

• Support customs clearing processes and documentation.
• Track inbound shipments, deliveries, and container movements.
• Coordinate transport collections and supplier deliveries.
• Monitor supplier performance against OTIF and SLA requirements.
• Assist in resolving supplier-related delivery issues.

Master Data & System Administration

• Create and maintain product codes and Bills of Materials (BOMs).
• Ensure master data accuracy across planning systems.
• Maintain inventory and planning records.
• Update and manage operational KPI trackers.

Inventory Risk & Reporting

• Monitor stock health and inventory performance.
• Produce daily, weekly, and monthly planning reports.
• Maintain supplier performance logs and inbound trackers.
• Ensure planning documentation remains accurate and current.
• Support operational decision-making through data analysis and reporting.

Project & Promotional Kit Coordination

• Coordinate promotional packs, event kits, and outsourced projects.
• Conduct quality checks on kit components and assembly requirements.
• Reconcile project stock and documentation.
• Ensure timely delivery of promotional and event-related materials.

Minimum Requirements

Qualifications

• Relevant Degree or Diploma in:
  • Supply Chain Management
  • Logistics
  • Procurement
  • Operations Management
  • Commerce or similar

Experience

• 1 – 3 years experience within:
  • Inventory Coordination
  • Supply Chain Administration
  • Logistics Coordination
  • Demand Planning
  • Procurement Support
  • Stock Control

Technical Skills

• Strong Microsoft Excel skills.
• Inventory planning and stock control experience.
• Understanding of demand and supply planning principles.
• Experience maintaining Bills of Materials (BOMs).
• Exposure to ERP systems.
• Odoo experience advantageous.

Core Competencies

Supply Chain & Planning

• Demand Planning
• Production Scheduling
• Inventory Management
• Stock Replenishment Planning
• Supply Planning
• Raw Material Analysis
• Safety Stock Management
• Inventory Optimisation

Operational Excellence

• KPI Monitoring & Reporting
• Process Coordination
• Logistics Administration
• Customs & Import Coordination
• Supplier Performance Tracking
• Documentation Management
• Operational Planning

Systems & Analytics

• ERP Systems
• Odoo (Advantageous)
• Advanced Excel
• Data Analysis
• Reporting & Dashboards
• BOM Management
• Master Data Administration

Professional Skills

• Attention to Detail
• Analytical Thinking
• Time Management
• Problem Solving
• Planning & Organising
• Communication Skills
• Stakeholder Management
• Continuous Improvement

Ideal Candidate Profile

The successful candidate will be a highly organised and analytical planning professional who thrives in a fast-paced operational environment.

They will possess a strong understanding of inventory management, demand planning, stock control, and supply chain processes, coupled with exceptional attention to detail and a proactive approach to identifying and resolving potential inventory risks before they impact operations.

The ideal individual enjoys working with data, systems, and operational processes while maintaining strong relationships with suppliers, warehouse teams, procurement functions, and internal stakeholders.

This role requires someone who can manage multiple priorities simultaneously, work to strict deadlines, and consistently deliver accurate planning information that supports business continuity and product availability.

Why Apply?

• Join a growing and innovative business.
• Exposure to end-to-end supply chain operations.
• Opportunity to develop planning and procurement expertise.
• Collaborative and supportive team environment.
• Career growth within a commercially focused organisation.

Apply Today

If you are passionate about planning, inventory management, and operational excellence, we would love to hear from you.