Accountant / Bookkeeper

What you will bring:

• Degree or Diploma in Accounting, Bookkeeping, or related field (advantageous).
• Minimum 2 to 3 years' bookkeeping/accounting experience, preferably within hospitality, retail, or a similar high-transaction-volume environment.
• Demonstrated experience processing high volumes of invoices and orders.

Essential Technical Skills:

• Proficiency in Xero Accounting.
• Working knowledge of Yoco POS reporting and reconciliation processes.
• Strong Excel skills (VLOOKUP, pivot tables, basic reconciliation formulas).
• Familiarity with hospitality industry transaction flows (stock, suppliers, daily takings).
• Experience tracking budgets per cost centre/venue and per event, with ability to report on variances.
• Experience in procurement and negotiating supplier terms.

Key Responsibilities:
Report to the Financial Manager:

Daily Processing:

• Process daily financial transactions on Xero.
• Track and match purchase orders to supplier invoices and delivery notes.
• Monitor outstanding orders and follow up on discrepancies.
• Maintain an organised, up-to-date filing system (digital and/or physical).
• Process supplier invoices for payment, ensuring correct approvals and supporting documentation.
• Load and capture supplier and other payments on the relevant banking platform.

Invoicing:

• Generate and issue customer/client invoices in line with agreed terms.
• Ensure invoices are correctly coded and allocated to the relevant cost centres/accounts.
• Follow up on outstanding invoices and assist with debtor collections.

Point-of-Sale & Reconciliations:

• Download, interpret, and reconcile daily/weekly Yoco sales reports against bank deposits and Xero records.
• Investigate and resolve discrepancies between POS reports, bank statements, and accounting records.
• Reconcile cash, card, and online payment takings across multiple revenue streams.Â

General Accounting Support:

• Maintain accurate general ledger entries and supporting schedules.
• Assist with month-end processing, including accruals, reconciliations, and reporting deadlines.
• Support the Financial Manager with adhoc reporting and audit queries.
• Ensure compliance with internal controls and company financial policies.

Budget Tracking:

• Track actual income and expenditure against budget for each hospitality space.
• Track and report on budgets for individual events, monitoring costs and revenue against projections.
• Flag budget variances and overruns to the Financial Manager.
• Maintain clear, up-to-date budget tracking records to support cost control and event profitability analysis.

Procurement & Supplier Management:

• Take responsibility for procurement of goods and services in line with business needs and budget.
• Assess and negotiate supplier terms, including pricing, payment terms, and service levels.
• Evaluate supplier proposals and recommend preferred suppliers based on cost-effectiveness and reliability.
• Maintain and review supplier agreements, ensuring terms remain competitive and compliant.

Attributes:

• High attention to detail and accuracy.
• Strong organisational and time-management skills.
• Ability to work independently and meet daily/weekly deadlines.
• Good communication skills for liaising with suppliers and internal departments.
• Trustworthy and discreet when handling financial information.