Plant Facilities Administrator/Coordinator

Key Responsibilities

Compliance & Safety Management

• Policy Compliance: Ensure adherence to all company policies, procedures, and disciplinary regulations.
• Health & Safety: Promote and maintain a strong safety culture by ensuring compliance with all health and safety standards, procedures, and training requirements.

Facilities & Grounds Management

• Facilities Maintenance: Oversee the maintenance and upkeep of factory grounds, landscaping, surrounding areas, and cleaning services to ensure a safe and professional working environment.
• Building Infrastructure: Coordinate preventative maintenance and repairs to ensure all office buildings and facilities remain fully operational.
• Access Control: Administer and monitor the facility access control system, including the issuing, tracking, and management of access cards in conjunction with the relevant security department.

Fleet & Logistics Coordination

• Fleet Management: Manage the company vehicle fleet, ensuring vehicles are properly maintained, available, and utilised in accordance with company policies.
• Employee Transport: Coordinate all staff transportation requirements, including shuttle services, overtime transport, and other commuting arrangements.

Office Services & Supply Management

• Office Equipment & Consumables: Manage the procurement, inventory, and distribution of office equipment and consumable supplies.
• Warehouse Administration: Maintain accurate stock control and efficient distribution of office supplies from the office warehouse.
• Sundries Management: Procure, store, record, and distribute factory sundry items as required.
• Meeting Support: Prepare meeting rooms, ensure required equipment is available, and record meeting minutes when necessary.

Records & Information Management

• Document Control: Maintain an organised, secure, and compliant filing and archiving system for all factory documentation.
• Confidentiality: Handle sensitive company and employee information with the highest level of discretion and confidentiality.

Administrative Support & Planning

• Departmental Support: Provide effective administrative and office support services to all departments.
• Event Coordination: Organise and coordinate internal events, employee engagement initiatives, and team-building activities.
• Budget Management: Assist with the preparation and management of annual departmental budgets, including stationery, refreshments, and employee recognition initiatives.
• Additional Duties: Perform ad hoc tasks and projects as assigned by management.

Minimum Requirements

Qualifications & Experience

• Tertiary qualification in Business Administration, Facilities Management, Logistics, or a related field (preferred).
• Minimum 1 year's experience in a similar administrative, facilities, or operations support role.
• Proficient in Microsoft Office Suite.
• Valid driver's licence and PDP (essential).

Key Competencies

• Compliance & Safety Management
• Facilities & Grounds Management
• Fleet & Logistics Coordination
• Office Services & Supply Management
• Records & Information Management
• Administrative Planning & Coordination
• Strong organisational and problem-solving skills
• Excellent verbal and written communication skills
• Ability to work independently and manage multiple priorities
• High level of professionalism, confidentiality, and attention to detail