Lease Admin

Position Overview

Position Overview: The Lease Administrator will work closely with our clients to help support across all lease management areas. The tasks will cover abstraction, system updates and liaising with landlords. The Lease Admin will work on various projects as they arise, providing the chance to learn new systems, processes and procedures. The below responsibilities are not an exhaustive list, and each one could contain more sub-tasks.

Responsibilities

This position will assist in administering all levels of Lease Administration and special projects as needed by management. Assist with abstraction of key data points from leases. Assist with creating leasing data in relevant system(s), whilst also running business processes (indexation to uplift rent, show clients commitments to landlords etc). Assist with client reporting e.g. scheduling key events reporting and discussing with clients in detail. Acting on behalf of our clients to liaise with Landlords, requesting copies of invoices to reconcile against what they should be paying according to their lease and challenging where necessary. Support with system administration activities including user maintenance, updating configuration, customising the system etc. Support with running IFRS16 calculation in the system (post lease update activity). Service charge reconciliation. Uploading sales data and calculating turnover rent (for Retail clients). Understanding clients’ portfolios to be the main contact point for internal and external lease related enquiries. Assisting with sub-leasing portfolio to cover activities such as, raising tenant invoices, posting receipts and providing aging reports.

Hybrid Working

We understand the need to provide a flexible working environment partnered with team collaboration and socialisation. Therefore, we operate a hybrid working model with 3 days of working from home per week. Please note that the successful candidate will be required to align with either UK or North American business hours, working Monday to Friday.

Requirements

• Must be able to work during UK/NA hours and South African public holidays (you will receive take UK/NA holidays instead of SA holidays).
• 2-4 years’ experience as a Lease Administrator with focused on Occupiers in the commercial sector.
• Ability to communicate effectively with clients, peers, and management through written and/or verbal communication.
• Ability to work independently.
• Ability to work under deadlines.
• Good organisational skills and the ability to manage priorities.
• A high degree of dependability, motivation and flexibility.

Nice to Have

• Experience using MRI Software applications.
• Legal background.
• Understanding of Property & Lease Management processes & principles.
• Comfortable with System Administration tasks (non-technical).
• Knowledge of Turnover Rent and / or IFRS16.
• Previous experience with client facing roles.

Perks

• office breakfasts, quarterly lunches and virtual social events.
• employee-led groups such as our DEI committee, employee resource groups such as Women and Allies, and our Pride Event Group.
• Medical Aid Scheme.
• Personal Pension plan.
• MRI Software Parental Leave benefit.
• 25 days of annual leave plus public Holidays.
• bank of 16 hours of "Flex Time Off" to be used whenever and however you choose.
• Tuition Reimbursement Schemes.
• flexibility of working from anywhere in the world for two weeks out of the year.
• employee-led resource groups to maximize your experience at work.
• Add 16 extra hours to your time off to shorten your workday as part of our Flex at MRI program.
• Utilize 16 hours of paid time to volunteer.
• employee referral scheme rewards you for bringing in talent.
• regional-specific healthcare benefits for you and your family.
• Parental Leave and parental support perks allow you to grow your family comfortably as an MRI employee.
• PTO days plus observed holidays.
• Tuition reimbursement offerings.
• flexibility of working from anywhere in the world for two weeks out of the year.
• and more!

Diversity and Inclusion

As a global company, we believe diversity brings benefits for our people, customers and clients.

This is why MRI Software is committed to being an inclusive employer, regardless of your ethnicity, religion, sexual orientation, gender identity, disability, age, military and veteran status.

We welcome and celebrate diversity across all backgrounds, including ethnicity, religion, sexual orientation, gender identity, disability, age, military, veteran status and more.

Diversity, Equality and Inclusion are values that are critical to our success; come and see for yourself.

We believe that Belonging is a direct result of Diversity, Equity, and Inclusion.

Those values are woven into the fabric of who we are and are foundational to our continued success.

Come and see for yourself!

Company Culture

At MRI, our company culture is more than a talking point – it’s what makes us shine! We value your hard work and encourage you to be your whole self while you do it. Passion, integrity, and inclusion mixed with a healthy dose of fun is what makes us the right fit for your next career move!

About Us

From the day we opened our doors, MRI Software has built flexible, game-changing real estate software that powers thriving communities and helps make the world a better place to live, work and play. Fulfilling that mission is only possible because of one thing: exceptional people. People like you! Our people-first approach to PropTech is defining a new industry standard for client experiences that, quite frankly, can’t be duplicated. Experiences that deliver real value every day. And we know those experiences begin with our people.

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