Lease Administrator (UK Hours)

Position Overview

The Lease Administrator will work closely with our clients to help support across all lease management areas. The tasks will cover abstraction, system updates and liaising with landlords. The Lease Admin will work on various projects as they arise, providing the chance to learn new systems, processes and procedures. The below responsibilities are not an exhaustive list, and each one could contain more sub-tasks.

We understand the need to provide a flexible working environment partnered with team collaboration and socialisation. Therefore, we operate a hybrid working model with 3 days of working from home per week. This role is based in the Cape Town office.

Please note that this position will be supporting the UK region and therefore, working UK hours: 08:30 - 17:00 (aligned to UK daylight savings).

Responsibilities

• This position will assist in administering all levels of Lease Administration and special projects as needed by management.
• Assist with abstraction of key data points from leases.
• Assist with creating leasing data in relevant system(s), whilst also running business processes (indexation to uplift rent, show clients commitments to landlords etc).
• Assist with client reporting e.g. scheduling key events reporting and discussing with clients in detail.
• Acting on behalf of our clients to liaise with Landlords, requesting copies of invoices to reconcile against what they should be paying according to their lease and challenging where necessary.
• Support with system administration activities including user maintenance, updating configuration, customising the system etc.
• Support with running IFRS16 calculation in the system (post lease update activity).
• Service charge reconciliation.
• Uploading sales data and calculating turnover rent (for Retail clients).
• Understanding clients’ portfolios to be the main contact point for internal and external lease related enquiries.
• Assisting with sub-leasing portfolio to cover activities such as, raising tenant invoices, posting receipts and providing aging reports.

Requirements

• Must be able to work during UK hours and South African public holidays (you will receive UK bank holidays instead of SA bank holidays).
• 3-5 years’ experience as a Lease Administrator focused on Occupiers in the commercial sector.
• Ability to communicate effectively with clients, peers, and management through written and/or verbal communication.
• Ability to work independently.
• Ability to work under deadlines.
• Good organisational skills and the ability to manage priorities.
• A high degree of dependability, motivation and flexibility.

Nice to have

• Experience using MRI Software applications.
• Legal background.
• Understanding of Property & Lease Management processes & principles.
• Comfortable with System Administration tasks (non-technical).
• Knowledge of Turnover Rent and / or IFRS16.
• Previous experience with client facing roles.

Benefits

• Office breakfasts, quarterly lunches and virtual social events, and employee-led groups such as DEI committee, Women and Allies, and Pride Event Group.
• Medical Aid Scheme.
• Personal Pension plan.
• Parental Leave benefit.
• 25 days annual leave plus public holidays, and 16 hours of Flex Time Off.
• Tuition Reimbursement Schemes.
• Flexibility of working from anywhere in the world for two weeks a year.

As a global company, we believe diversity brings benefits for our people, customers and clients. This is why MRI Software is committed to being an inclusive employer, regardless of your ethnicity, religion, sexual orientation, gender identity, disability, age, military and veteran status.

We believe that Belonging is a direct result of Diversity, Equity, and Inclusion. Those values are woven into the fabric of who we are and are foundational to our continued success.

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