Personal & Executive Operations Assistant

Personal & Executive Operations Assistant (Pretoria)

Description:

The Personal & Executive Operations Assistant role is crucial in ensuring operational efficiency, streamlining communication, and maintaining accountability across teams.

Key Responsibilities

• Email & Task Management: Manage and clear the COO's mailbox, prioritize important communications, and follow up on action items.
• Operational Support: Assist in setting up and documenting Standard Operating Procedures (SOPs) to optimize workflows.
• Reporting & Dashboards: Develop, maintain, and analyse reports and dashboards to track key metrics and operational progress.
• Accountability & Follow-Ups: Ensure tasks are completed by relevant team members, follow up on deadlines, and provide regular progress updates.
• Meeting Coordination: Schedule and prepare agendas for meetings, take minutes, and ensure follow-through on action points.
• General Assistance: Run errands, handle miscellaneous administrative tasks, and provide personal support to the COO as needed.

Qualifications and Requirements

• Senior Certificate (Essential)
• Advanced Microsoft Excel skills (Must Provide Proof of Competency) This includes:
  • Power Query
  • Text Functions
  • Date & Time Functions & Remove Duplicates
  • Data Validation
  • V/X-lookup
  • Subtotal Formula
  • Pivot tables
• Highly organized, detail-oriented, and able to multitask effectively
• Strong communication skills to coordinate with different teams and stakeholders.
• Analytical mindset with experience in reporting, dashboards, and data tracking.
• Ability to take initiative and ensure follow-through on critical tasks.
• Tech-savvy and proficient in office tools, project management platforms, and reporting software

To apply

Please submit your CV, as well as your latest payslip, to jom@aaaa.co.za

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