Invoicing Clerk (Finance)

Key Responsibilities

• Verify quotations received by Partners according to a pricelist
• Add the quotation to the relevant Excel Spreadsheet
• Submit the quotation to the Finance Manager for approval and sign off
• Once approved by Finance Manager prepare approved Ubuntu quotation
• Send an email to Partner to request an invoice for the relevant PO
• Prepare project sheet and send to Administration Clerk to issue a PO number
• Once partner invoice is received, verify that the pricing is correct and update on the relevant database
• Capture GRV for the Partner on accounting system (Pastel)
• Ensure that Partner details are correct by referring to the relevant Purchase Order
• Prepare/ process invoice for Partner
• Prepare documents accurately for filing and posting purposes and submit to the Financial Administrator
• Update final project sheet and send to Creditors Clerk
• Update invoice details on Ubuntu database, portal and relevant spreadsheet
• Scan and email invoices to Financial Administration to send to Partner
• Liaise with Partner in terms of queries/ discrepancies as and when required
• Should it be required on month end - follow up on outstanding invoices with Partner
• Any relevant administrative duties as and when required

Minimum Requirements

• Matric Essential
• Minimum of 3 years' relevant experience in invoicing and/or similar role
• Basic financial/ accounting experience
• Pastel Accounting Software
• Good verbal and written communication skills
• Microsoft Office Suite - Intermediate Level - Excel important
• Ability to multi-task and work under pressure
• Organised, Good time management skills
• Honest and reliable
• Punctual, Accurate and Strong attention to detail
• Analytical
• Deadline driven
• Strong interpersonal skills (with customers, suppliers and team members)

Send your CV and latest pay slip to fin@aaaa.co.za

ATripleA Recruitment and Temps

www.aaaa.co.za

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