Contracts Coordinator

• Tsebo Facilities Solutions is looking for a Contracts Coordinator to support the Contract Manager by coordinating procurement, financial administration, and contract-related activities. The role ensures compliance with company policies and service level agreements while supporting efficient facilities management service delivery aligned to the contract objectives.

Duties & Responsibilities
Procurement & Supplier Coordination

• Source quotations from suppliers and prepare recommendations
• Raise purchase orders and coordinate ordering processes
• Maintain effective relationships with suppliers and service providers
• Ensure all purchases are supported by approved quotations
• Monitor supplier compliance with agreed terms and conditions

Delivery & Asset Coordination

• Coordinate delivery, installation, and internal distribution of goods Inspect deliveries and ensure quality standards are met
• Resolve delivery or quality issues with suppliers
• Maintain accurate records (manuals, warranties, documentation)
• Support asset registration and tagging processes

Financial Administration

• Process invoicing in line with client agreements and timelines
• Track and monitor orders daily to ensure completion
• Ensure correct allocation of costs to divisions and cost centres
• Support variance reporting and budget tracking (CAPEX and OPEX)
• Ensure adherence to financial controls, approval limits, and cut-off dates

Contract & Compliance Support

• Ensure compliance with procurement policies, procedures, and SLAs
• Maintain a transparent and accurate financial tracking process
• Monitor spend against budget and highlight risks
• Support implementation of SHEQ and quality management systems
• Ensure alignment with company and client contractual requirements

Customer & Stakeholder Engagement

• Respond to client queries and provide timely resolutions
• Build strong working relationships with internal and external stakeholders
• Support client satisfaction initiatives and surveys
• Maintain a customer-focused approach to service delivery

Reporting

• Prepare and submit monthly reports within agreed timelines
• Provide accurate data for client and internal reporting requirements

Skills and Competencies

• MS Office Suite (Excel, Word, Outlook)
• Knowledge of INFOR EAM or similar systems
• Understanding of supply chain and procurement processes
• Budgeting and financial administration
• Knowledge of service level agreements (SLAs)
• Report writing and data analysis
• Contract and vendor management

Qualifications

• Grade 12 (Matric) – essential
• Bookkeeping or Accounting qualification (or equivalent)
• Minimum 3 years’ experience in a similar role/environment

Deadline:29th July,2026