C-Suite Executive Personal Assistant

SUMMARY:
C-Suite Executive Personal Assistant

POSITION INFO:
Role: C-Suite Executive Personal Assistant Category: Administration Location: Sandton Salary: Market -Related Are you an accomplished Personal Assistant with extensive experience in the Financial Services industry? Do you thrive in a dynamic, high-impact executive environment? If you are a proactive professional looking to join a global leader that values inclusivity, agility, and continuous growth, we want to hear from you. Our client is a premier global professional services firm dedicated to helping organisations make better decisions. They are currently seeking a highly skilled Personal Assistant to provide comprehensive executive administrative and secretarial support to their Executive Head: Employee Benefits, based at their Head Office in Sandton on a hybrid basis. Responsibilities: Support & Diary Management: Actively manage and prepare daily and weekly schedules, screen emails, handle incoming\/outgoing correspondence, and coordinate extensive local and international travel, including visas and itineraries. Meeting & Event Coordination: Organise functions, client luncheons, annual seminars, and conferences. Manage and oversee client meetings and member roadshows. Documentation & Reporting: Take and distribute accurate minutes for Manco and carrier meetings; assist with the preparation of Exco, Board reports, and client presentations. Project & Escalation Support: Assist with the control and monitoring of projects (including RFPs, Amalgamations, and Harmonisations) and manage escalation follow-ups. Stakeholder Liaison: Act as a first-level query resolver for clients, and liaise directly with Consultants, Carriers, schemes, and senior management. Office Administration: Manage department stationery, maintain up-to-date Exco staff files, conduct online research, and utilise internal tracking\/reporting systems (such as timekeeping and CRM tools). Requirements: Matric: Grade 12 qualification is essential. Education: A relevant secretarial qualification is highly advantageous. Experience: A minimum of 5 to 10 years of experience working as a Personal Assistant, specifically supporting senior executives. Industry Acumen: A solid understanding and working knowledge of the Financial Services sector. Tech Savvy: Advanced computer literacy in MS Word, Excel, and PowerPoint, along with the ability to quickly adapt to proprietary corporate software. Admin Excellence: Above-average typing speed with a high degree of accuracy and strong basic administration skills. Advanced analytical, technical, and problem-solving abilities. Outstanding organizational and communication skills (both written and verbal). A collaborative mindset with the ability to work effectively within and across teams.