Executive Assistant to the CEO

Executive Assistant - DotYeti Important Note: This position requires 8:00 AM–5:00 PM Pacific Time (GMT -7) shift hours. We're looking for a proactive and client-focused Executive Assistant to help us build strong, lasting relationships with our clients and ensure smooth collaboration with our creative team. You'll play a key role in managing the end-to-end client experience and the CEO's daily operations, making sure expectations are aligned, communication is clear, and the final outputs exceed expectations. What you'll do: Master Calendar & Appointment Setting: Manage the CEO's complex calendar and act as a proactive appointment setter, coordinating with prospects to get high-value meetings on the books. CRM & Inbox Triage: Own the CRM (HubSpot) by keeping data clean, managing the sales pipeline, and handling email triage to ensure no lead or priority falls through the cracks. Meeting & Action Item Tracking: Attend key meetings to take detailed notes and ensure all resulting action items—especially those related to client follow-ups—are tracked and executed. Light Project Management: Assist with organizing business files, tracking project deliverables, and ensuring necessary documentation is current and accessible. Research & Sales Collateral: Conduct research on prospects and assist in preparing high-quality decks, documents, and proposals to help close deals. Personal Administration: Handle occasional personal administrative tasks, including complex travel bookings, expense reporting, or managing corporate/personal gifting. Maintain Confidentiality: Exercise the highest level of discretion across all aspects of the role, protecting sensitive business and personal information. Our ideal candidate: Has 3+ years of proven experience as an Executive Assistant, Personal Assistant, or in a similar high-level support role. Has solid experience as a HubSpot Power User and feels confident managing CRM workflows, contacting clients, and sales pipelines. With excellent written and verbal communication skills, and a keen ability to articulate thoughts clearly and draft polished correspondence. You are proactive, detail-oriented, and have a demonstrated ability to "manage up" and anticipate needs before they are stated. Can work in PST working hours. Strong English communication skills. Bonus Points for: Previous startup and/or design agency experience. Experience handling design requests for MSMEs, large corporations, and entrepreneurial initiatives. What We Offer: Fully Remote Work: Enjoy the flexibility of a remote work environment. Paid Time Off & Benefits: Generous paid time off, and mental health leave. Professional Growth: Opportunity to grow with a talented and collaborative team. Competitive Compensation: Competitive salary with yearly and surprise raises. Equipment Allowance: Allowance provided to equip your home office. Hiring Process: Initial Interview Second-level Interview Final Interview Job Offer! Note: We are currently not accepting meeting requests for this position through our website. Submit your application via this job ad.