Paralegal Legal Assistant 2
Paralegal & Operations Associate
Employment Type: Full time independent contractor
Work Model: Remote
Work Hours: US East Coast (EST) Business Hours Alignment
Role Summary
We are seeking an agile highly organized and tech-forward AI-Forward Corporate Paralegal & Operations Associate to lead our corporate governance multi-entity compliance and document management infrastructure.
This role is not for someone who needs a highly structured corporate ladder environment. We are scaling rapidly and need a proactive builder who loves stepping into unstructured fast-paced environments creating order from chaos and establishing bulletproof internal legal operations.
The ideal candidate possesses strong foundational paralegal skills but stands out by being highly AI-literate (expert proficiency with Claude) using advanced prompting to radically accelerate contract reviews documentation organization and meeting workflows.
Key Responsibilities
Corporate Governance & Multi-Entity Management
Entity Compliance: Own the end-to-end compliance lifecycles for multiple corporate entities across various jurisdictions (filings annual renewals local requirements).
Board & Shareholder Secretarial Support: Coordinate board and shareholder meetings build comprehensive agendas track quorum and draft precise corporate minutes.
Corporate Records: Maintain and audit the companys structural records including capitalization tables operating agreements stock certificates and organizational charts.
Contract Operations & Documentation Management
AI-Assisted Contract Review: Execute initial legal reviews syntax auditing and data extraction on inbound contracts NDAs vendor agreements and master service agreements using AI tools.
Document Architecture: Build catalog and strictly maintain a unified highly searchable digital data room and contract management system (CMS).
Workflow Automation: Utilize modern AI tools (specifically Claude) to summarize dense legal agreements generate template first drafts draft board resolutions and build actionable compliance checklists.
Required Skills & Qualifications
Experience: 35 years of experience working as a corporate paralegal legal operations associate or corporate secretaryideally in a fast-growing startup law firm or multi-entity ecosystem.
AI & Tech Literacy: Advanced daily operational proficiency with AI models (specifically Claude) for workflow acceleration. You should know how to prompt an LLM to accurately ingest analyze and format legal data without hallucinating details.
Governance Foundations: Direct hands-on experience organizing board/shareholder meetings and writing formal corporate minutes.
The Unstructured Mindset: A proven history of entering early-stage fast-moving environments and independently building processes where none previously existed.
Meticulous Execution: Zero-defect attention to detail regarding legal naming conventions entity distinctions execution dates and compliance deadlines.
Logistics: Exceptional written and verbal English communication skills. Ability to work a full-time schedule tightly aligned with US East Coast business hours.
Preferred Qualifications
A formal degree in Law Paralegal Studies or an active professional corporate secretarial certification.
Deep familiarity with US corporate frameworks (e.g. Delaware corporate law).
Experience utilizing equity management platforms (e.g. Carta) and tech-forward contract tools.
Success Metrics (KPIs)
Data Room Integrity: Transitioning old fragmented contract files into a 100% indexed audit-ready global documentation architecture.
Meeting Lifecycle Speed: Compressing the time between a live board meeting adjourning and final polished minutes being routed via Claude optimization.
Compliance Accuracy: Zero missed filing dates or lapse penalties across all active corporate entities under management.
Required Experience:
Junior IC
Experience: years
Vacancy: 1