Inventory Administrator

We are seeking a detail-oriented and highly organised Inventory Administrator to join our Supply Chain team in Paarl.

This role is responsible for managing export and local intake transactions for fruit sourced from origins outside South Africa ensuring accurate inventory recording traceability and efficient stock management within our ERP systems.

The Inventory Administrator is responsible for managing Export and Local (other origins excluding South Africa) intakes within NetSuite. The successful candidate will accurately prepare verify and process all intake transactions in a timely manner to support efficient loading stock control and shipment processes.

If you have experience in the fruit industry enjoy working with data and inventory systems and thrive in a fast-paced environment wed love to hear from you.

Key Performance Outputs

Pre-Season & Master Data Maintenance

• Review crop estimates and verify season farm and orchard/block setup.
  
• Validate SKU and pack type information.
  
• Verify grower supplier and location master data.
  
• Participate in mock recall exercises.
  
• Maintain and update Intake SOPs in accordance with company standards.
  
• Communicate pre-season requirements accurately and timeously to relevant stakeholders.
  

Intake Administration

• Receive packing instruction packs for orders via email or Microsoft Teams.
  
• Receive intake documentation consignment files and electronic intake information from growers and packhouses.
  
• Verify intake data and resolve discrepancies where necessary.
  
• Accurately capture and maintain pallet and intake information within NetSuite ensuring full traceability.
  
• Verify intake information against Tableau reports where applicable.
  
• Process commercial verification and PPECB pass pallets based on inspection reports.
  
• Transfer stock between depot locations within the system.
  
• Maintain accurate filing of all intake documentation.
  
• Communicate intake information through relevant Teams channels.
  
• Provide required documentation to Logistics teams and Forwarding Agents.
  
• Process Stock Return Authorisations (SRAs) when required.
  
• Investigate and resolve stock intake and PPECB-related queries
  

Requirements

Qualifications

• Grade 12 / Senior Certificate / Matric.
  
• A Logistics-related course or qualification would be advantageous.
  

Experience

• Minimum of 2 years experience in an Inventory Supply Chain or related role.
  
• Previous experience within the fruit industry is essential.
  
• Experience working with inventory management and ERP systems.
  

Key Competencies

Technical Competencies

• Computer literate with strong proficiency in Microsoft Office particularly Excel.
  
• Experience working with NetSuite or similar ERP systems.
  
• Knowledge of fruit industry operations and processes.
  
• Understanding of grower intake systems and associated documentation.
  
• Sound knowledge of export inventory administration and traceability requirements.
  

Behavioural Competencies

• Exceptional attention to detail and accuracy.
  
• Strong organisational and administrative skills.
  
• Ability to work consistently and methodically under pressure.
  
• Capable of meeting strict deadlines while maintaining high-quality output.
  
• Strong communication and collaboration skills.
  
• Takes ownership and accountability for work responsibilities.
  
• Proactive problem-solving approach with a customer-service mindset.
  

Why Join Us

• Be part of a dynamic and fast-paced fruit export environment.
  
• Work alongside experienced supply chain and inventory professionals.
  
• Play a key role in ensuring product traceability and operational excellence.
  
• Gain exposure to international export processes and industry-leading systems.
  
• Join a collaborative team that values accuracy accountability and continuous improvement.
  

Ready to grow your career in inventory and supply chain operations Apply today and become part of our team.

Required Skills:

Key Competencies Technical Competencies Computer literate with strong proficiency in Microsoft Office particularly Excel. Experience working with NetSuite or similar ERP systems. Knowledge of fruit industry operations and processes. Understanding of grower intake systems and associated documentation. Sound knowledge of export inventory administration and traceability requirements. Behavioural Competencies Exceptional attention to detail and accuracy. Strong organisational and administrative skills. Ability to work consistently and methodically under pressure. Capable of meeting strict deadlines while maintaining high-quality output. Strong communication and collaboration skills. Takes ownership and accountability for work responsibilities. Proactive problem-solving approach with a customer-service mindset.

Required Education:

QualificationsGrade 12 / Senior Certificate / Matric.A Logistics-related course or qualification would be of 2 years experience in an Inventory Supply Chain or related experience within the fruit industry is working with inventory management and ERP systems.

Employment Type : Full Time
Experience: years
Vacancy: 1