Shipping & Logistics Clerk

Duties:

Placing and coordination of international purchase orders.
Create and maintain shipment files and ensure all relevant documentation is accurate and up to date.
Verify purchase orders and supplier order confirmations, ensuring that quantities, product codes, pricing and other details are accurate.
Liaise with international suppliers regarding orders, ready dates, documentation and shipment requirements.
Coordinate with freight forwarding agents to obtain bookings and collate the required documentation for shipment and customs clearance.
Track international shipments and maintain accurate shipment information and ETAs on SAP.
Coordinate with the Receiving Department to ensure the timely delivery and receipt of international and local orders.
Report shortages, damaged goods and discrepancies to suppliers and relevant parties and resolve as soon as possible.
Ensure timely receipt of forwarder documentation, checking and verifying costs thereof.
Process shipment costings and maintain accurate records.
Follow up proactively on delays, late shipments, back orders and outstanding deliveries.
Assist with supplier payment preparation, including obtaining and sending proof of payment where required.
Obtain airfreight, courier and other freight quotations and arrange collections when required.
Maintain accurate and up-to-date filing of all shipping and logistics documentation.
Provide regular updates to relevant stakeholders regarding shipment status and potential delays.
Perform general shipping and logistics administration and other duties as required.

Requirements:

Grade 12 / Matric.
A Diploma or qualification in Supply Chain Management, Logistics, Imports/Exports or a related field will be advantageous.
At least 23 years' relevant experience in shipping, imports, logistics or a similar environment.
Proven experience working with foreign suppliers and freight forwarding agents.
Experience with import documentation and customs/shipment clearance processes.
Experience with shipment tracking, ETA management and delivery coordination.
Experience with shipment costing and checking freight charges.
Experience with processing and checking purchase orders, supplier confirmations and invoices.
MS Excel and MS Word proficiency is essential.
Experience using SAP or another ERP system is essential.
Experience with a Warehouse Management System (WMS), preferably Qwix, will be advantageous.
Customer service and supplier liaison experience.
Good negotiation and problem-solving skills.