Debtors Clerk East Rand

Debtors Clerk
East Rand

Managing The F and I Debtors Book

Job Description:

• Distribution of monthly statements (Xpertek generated) to clients.
• Monitor Daily Banking (Main Bank Account/ F&I Bank account)
• Allocation of payments and non-payments to customer accounts.
• Capture monthly interest on outstanding accounts.
• Monthly debit order scoping for local clients on Xpertek
• Liaise with treasury accountant for monthly debit order loading on business-online.
• Arrear Account Management
• Communication with respective salesperson/client in respect-of late payments and arrear amounts.
• Updating and maintaining department reports (Arrear Report/ Debtors ageing's/ bounced payments report) with latest amounts and feedback.
• Preparation and issuing of letter of demands.
• Perform Risk analysis on debtors and preparation of repossession client files.
• Sinosure Reporting > 60 days- provide feedback to Sinosure.

Managing the overall Company's Debtors book.

• Ensure timely collection on outstanding payments.
• Reconciling accounts and resolving discrepancies with efficiency and professionalism. Opening and closing of customer accounts based on credit limit usage and outstanding debts.
• Maintaining accurate records of all interactions and transactions.
• Collaborating with finance team and improve processes and ensure alignment with company policies
• Implementing effective credit procedures and minimize bad debt
• Building and maintain strong relationship with clients to facilitate prompt payment
• Assist with month end and year end reporting requirements that are related to debtors.

Facilitate prospective customers' credit Applications:

• Receive credit applications and ensure all required supporting documents are obtained.
• Verify customer information and review completeness and accuracy.
• Perform credit checks through approved credit bureaus and reference checks.
• Evaluation of customer's financial stability, payment history and credit risk profile.
• Assess the customer's ability to meet payment obligation.
• Obtain approval of credit applications.
• Communicate the outcome of applications to customers.
• Assist in the account creation process for successful applicants.

Other required skills:

• Support your manager in a constructive manner, ensuring that the internal department relationships are properly maintained.
• Strong knowledge of credit control principles and accounts receivable processes.
• Personally manage work efficiently.
• High quality work ethic and work accuracy always.
• Strong analytical and problem-solving abilities.
• Effective internal and external relationship building via good communication.
• Participate in all relevant training programs.
• Improving and developing the knowledge & skills of others.
• Ensure that all Health and Safety rules are always adhered to.
• Proper adherence to company policies, procedures, and company assets.
• Good housekeeping and filing.
• Good time management skills.

Minimum Requirements:

• Diploma in Accounting/ BCom Accounting Degree
• Minimum 5 years’ experience in similar role
• Code 8 license
• SAP accounting system knowledge and experience

Personal Attributes:

• Confident and proactive approach-anticipates issues and requirements
• Must be a team player
• Good communication and interpersonal skills