Creditors Clerk

Job Description

• Prepare Creditors/ Accounts payable Reconciliations.
• Ensure that accounts payable team resolves all queries in a timely manner, accurately and efficiently, engage with suppliers to resolve queries where required.
• Ensure that invoices and purchase orders are properly authorized in accordance with company policies before submitting payment packs for review and approval.
• Accurate processing of all accounts payable/supplier transactions to the correct supplier and General ledger account.
• Ensure accurate and timely completion of payment packs which include Purchase orders, goods received notes, delivery notes, tax invoices and supplier statements.
• Prioritize the submission of payment packs based on the nature of the account (COD, 30 days etc...
• Daily and monthly reconciliations of supplier statements against the AP Trial Balance.
• Audit payment run and manage the distribution of proof of payments and remittances to the relevant internal and external user.
• Provide inputs for cash flow management purpose where required.
• Ensure that month end and year-end financial deadlines for accounts payables are adhered to.
• Review and verify new supplier account details.
• Ensure the accuracy of new vendor master data.
• Ensure the compliance with the relevant sections in the VAT Act.
• Comply with Governance and compliance policies.
• Implement and monitor compliance to accounts payable policies and procedures.
• Identification of internal control weaknesses and suggest/ implement improvements related to the accounts payable process.
• Maintain Excellent working relationship with suppliers and internal departments.

Other Required Skills

• Support your manager in a constructive manner, ensuring that the internal department relationships are properly maintained.
• Personally manage work efficiently.
• High quality work ethic and work accuracy always.
• Effective internal and external relationship building via good communication.
• Participate in all relevant training programs.
• Improving and developing the knowledge and skills of others.
• Ensure that all Health and Safety rules are always adhered to.
• Proper adherence to company policies, procedures, and company assets.
• Good housekeeping and filing.
• Good time management skills.

Minimum Requirements

• Diploma or certificate in Accounting or Bookkeeping
• Minimum of 5 years’ experience in a similar role.
• SAP Accounting system, knowledge and experience.
• Code 8 licence

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