Easy Roster Clerk (Security)

Duties & Responsibilities

• Complete balance and submit monthly rosters to the Operations Manager and Regional Manager for approval by the 15th of each month.
• Process roster changes only when received in writing.
• Ensure that all approved leave is allocated and accurately reflected on the roster.
• Identify colleagues with leave at risk contact them and roster them in accordance with the Regional Managers instructions.
• Ensure that all guard redeployments are authorised and processed in writing.
• Engage with Site Managers between the 9th and 12th of each month to verify that site rosters are accurate and up to date.
• Capture all actual hours worked on the wage report ensuring that the information is complete and accurate.
• Sign off posting sheets after processing and ensure that they are properly filed.
• Ensure that all forms of leave are captured and processed before the end of each payroll cycle.
• Ensure that spare guard actuals are captured against the specific site where the officer worked and not against the spare roster.
• Obtain all approved pay queries from the Operations Manager update the pay query spreadsheet and submit it to the Regional Manager for approval.
• Once pay queries have been approved ensure that they are printed signed by the Regional Manager and submitted to Payroll for processing.
• Ensure that every pay query is supported by the relevant timesheet and a copy of the employees payslip before processing.
• Send timesheets to sites twice a month for confirmation.
• Review all returned timesheets and make the necessary corrections on EasyRoster once the changes have been confirmed.
• In accordance with approved HR procedures ensure that any employee absent for four or more consecutive shifts is sent a telegram via the SMS system instructing the employee to report for duty.
• Communicate with the Control Room and instruct Controllers not to post an employee until the employee has met with Management where required in line with approved procedures.

Minimum Requirements

• Matric/Grade 12
• Relevant Qualification
• Minimum of 2 - 3 years Easy Roster and administration experience
• Computer skills (Ms Office advance Excel Powerpoint)
• Excellent communication skills and problem-solving skills
• Must have knowledge of the Basic Conditions of employment Act Labour Relations Act Psira Act National Bargaining Council for Private Security.
• Clear criminal record

Required Experience:

IC

Employment Type : Contract
Department / Functional Area: Operations
Experience: years
Vacancy: 1