Virtual Assistant

Virtual Assistant (Real Estate & Property Operations)

Employment Type: Part-time Independent Contractor

Work Model: Remote

Work Hours: US Business Hours alignment

Territory Focus: United States

Role Summary

We are seeking a versatile detail-oriented Virtual Assistant to join our real estate investment operations team. Operating across residential investment strategies including property acquisitions fix-and-flips and long-term portfolio growth our business relies on seamless execution and consistent communication.

This role is designed to streamline day-to-day operations by managing repetitive administrative tasks handling inbox traffic coordinating property project logistics and providing light multimedia support. Operating as a trusted remote assistant you will help manage contractor schedules track material orders follow up on real estate leads and keep daily operations running smoothly.

Key Responsibilities

• Administrative & Inbox Management: Monitor filter and respond to routine email correspondence resolving repetitive administrative inquiries to free up executive bandwidth.
• Real Estate Outreach & Lead Follow-Up: Conduct regular follow-ups with prospective contacts support buyer/seller communication and assist with issuing property offers to maintain pipeline momentum.
• Contractor & Project Coordination: Remotely monitor project camera feeds track contractor attendance manage scheduling and verify that job-site timelines are consistently met.
• Vendor & Supply Logistics: Oversee advance procurement processes (e.g. ordering windows and renovation supplies 4 weeks prior to installation) and coordinate timely contractor and vendor payments.
• Presentation & Media Support: Prepare polished presentation decks in PowerPoint assist with basic video editing in CapCut and brainstorm content ideas for social media channels.

Required Skills & Qualifications

• Real Estate Industry Familiarity: Prior experience supporting real estate investors property management or residential construction/renovation operations.
• Software & Tool Proficiency: Proficient with presentation software (Microsoft PowerPoint) and basic video editing applications (CapCut) alongside standard email/calendar management platforms.
• Communication Mastery: Excellent written and verbal English communication skills with professional phone etiquette for outreach calls and client/contractor interactions.
• Proactive Logistics & Organization: Exceptional organizational abilities capable of tracking project schedules ordering materials well in advance and prioritizing daily administrative tasks independently.
• Technical Readiness: Professional home office setup equipped with a high-speed stable internet connection a quiet environment for calls and reliable computer hardware.

Success Metrics (KPIs)

• Administrative Turnaround Time: Timely processing and resolution of daily inbox communications and administrative requests.
• Project & Supply Lead Time: Zero project delays caused by late vendor orders or unmonitored contractor schedules.
• Lead Follow-Up Consistency: Maintaining steady documented communication touches with real estate leads and external partners.
• Presentation & Asset Quality: Delivering accurate well-formatted presentation decks and media clips with minimal oversight required.

Required Experience:

Junior IC

Experience: years
Vacancy: 1