Property Inspections and Maintenance Coordinator

At peopleworth, we support work where people and performance thrive. As part of our Employer Group, we work with a variety of forward-thinking partners and are excited to share this opportunity that sits within our growing group.

Role Overview

The Property Inspections and Maintenance Coordinator will support the physical condition, presentation, and day-to-day maintenance of commercial buildings. Based in Bellville, Western Cape, this field-focused role is responsible for conducting property inspections and viewings, assessing maintenance concerns, coordinating contractors, and following repair work through to completion.

The role requires a practical, organised individual who is comfortable travelling between properties, engaging with tenants and service providers, and maintaining accurate records of inspections and maintenance activity.

Requirements

• Demonstrated experience in property maintenance, facilities coordination, building inspections, property management, or a similar role.
• Experience conducting property inspections and producing clear inspection reports.
• Experience coordinating contractors, technicians, or maintenance service providers.
• Demonstrated ability to assess maintenance concerns and obtain suitable quotations.
• Strong practical problem-solving skills and the ability to identify appropriate next steps.
• Professional communication skills when engaging with tenants, contractors, property representatives, and prospective occupants.
• Strong organisational skills and the ability to manage multiple property visits, maintenance matters, and deadlines.
• Attention to detail when recording property condition, maintenance activity, and completed work.
• Proficiency with email, spreadsheets, mobile communication tools, calendars, and document management systems.
• A valid driver’s licence and reliable access to transport for travel between commercial properties.
• The ability to work independently while providing regular updates on progress and outstanding actions.
• A relevant qualification in facilities management, property studies, building management, operations, or a related field would be advantageous.
  
  Key Responsibilities
• Conduct routine, entry, exit, and follow-up inspections at commercial properties.
• Document inspection findings clearly, including maintenance concerns, property condition, required actions, and supporting photographs where appropriate.
• Arrange and conduct property viewings for prospective commercial tenants.
• Present available commercial spaces professionally and provide accurate property information during viewings.
• Receive and assess property maintenance queries and determine the appropriate next steps.
• Arrange access to properties for contractors, service providers, tenants, and other relevant stakeholders.
• Request and compare quotations from contractors and service providers for maintenance and repair work.
• Coordinate approved maintenance work from initial instruction through to completion.
• Monitor contractor attendance, workmanship, deadlines, and outstanding actions.
• Confirm that maintenance work has been completed and report unresolved or recurring issues.
• Maintain accurate inspection reports, maintenance records, quotation documents, photographs, and contractor updates.
• Communicate maintenance progress and property access requirements to relevant stakeholders.
• Identify urgent health, safety, security, or property condition concerns and escalate them promptly.
• Support property handovers and ensure that the condition of the premises is recorded accurately.

Benefits

• Collaborative, people-centred performance culture.
• Opportunities to grow in a fast-paced environment.

Our Recruitment Process

The peopleworth Employer Group follows a fair, transparent, and multi-stage recruitment process designed to ensure mutual fit.

1. Application Submission: Complete the online form and answer brief application questions.
2. Initial Screening: Your application is reviewed for role alignment; successful candidates move to the longlist.
3. Live Interviews: Shortlisted candidates join first-round interviews (and, where applicable, second or third rounds depending on the role).
4. Final Shortlist & Verification: Reference and background checks are completed.
5. Offer & Contracting: Successful candidates receive formal offers and contract documents.
6. Pre-boarding & Onboarding: Once accepted, you’ll complete a pre-boarding process before officialjoining your employing organisation within the Employer Group.

Throughout everly y stage, we value clear communication, respectful engagement, and timely feedback.