Accountant (Creditors)

Key Responsibilities

• Verifying Supplier invoices and payments (both local and foreign suppliers)

• Assist in completing the new supplier application process and verification of new suppliers in line with company SOP

• Loading new suppliers onto Pastel

• Loading payments onto the banking system

• Ensuring supplier invoices are adequately authorized prior to payment

• Checking expenses to budgets and flagging any out of budget expenses for additional approvals

• Processing of supplier invoices into the ledgers (Pastel) in alignment with budget allocations

• Preparation of supporting payment packs for review by FM

• Distribution of remittance advice and POP to internal and external parties

• Filing of invoices and payments

• Resolve supplier queries

• Preparation of monthly balance sheet reconciliations

• Providing inputs to the weekly cash-flow forecast for expenses

• Approval and audit of sales representative expense claims back to supporting data

• Processing of intercompany recharge journals

• Daily update of entities bank balances and compilation of daily bank reconciliations

• Assisting with the preparation of annual budgets

• Assist in month end reporting process including drafting of month end journals, management pack roll-forward and schedule preparation, commentary on variances between budget and actuals

• Assist in external audit queries and data requests

• Assist in compilation of supporting data for BBBEE verification

• Processing goods received notes (GRV’s) onto pastel for stock received and verifying the accuracy of the information on supplier invoices

• Assisting with implementation, maintenance and improvement of financial controls, policies and procedures and systems where necessary

• Responsible for company secretarial work across various group companies

• CRM card management

• Petty cash management

• Petrol exceptions

• Credit card and reimbursements card management

• Purchase order approvals