Executive Personal Assistant

Job Description

A leading organisation is seeking an experienced Executive Personal Assistant to provide comprehensive executive PMO and operational support. This role is ideal for a proactive and detail-driven professional who excels in a fast-paced environment and can confidently coordinate senior stakeholders governance forums project administration and day-to-day business operations.

Responsibilities:

• Proactively manage executive diaries calendars meetings and competing priorities.
• Coordinate PMO SteerCo CEO and other governance forums including agendas meeting packs minutes reminders and action tracking.
• Review reports and governance packs for accuracy and completeness before submission.
• Provide administrative support across project and BDLC phases including maintaining business cases project plans RAID logs test evidence and closure documentation.
• Maintain governance trackers project repositories records approvals and audit documentation.
• Coordinate meetings workshops events venues catering and related logistics.
• Process expense claims travel bookings finance submissions cost allocations and approvals.
• Administer system access requests IT tickets and related processes across platforms such as ServiceNow and IAG.
• Maintain accurate asset and inventory records for laptops iPads vouchers and other business assets.
• Support incentive campaigns awards internal communications HR documentation and corporate events.

Requirements:

• Matric is essential.
• An NQF Level 5 qualification in Secretarial Studies Administration Business Management Project Management or a related field is advantageous.
• 35 years experience as a Personal Assistant Executive Assistant or Operations Support Administrator.
• Proven experience supporting senior management or executives.
• Exposure to PMO project management or financial services environments would be advantageous.
• Advanced proficiency in MS Outlook Word Excel and PowerPoint.
• Exceptional planning organisation and attention to detail.
• Strong stakeholder management and communication skills.
• Professional discreet and resilient with the ability to handle confidential information appropriately.
• Ability to manage multiple priorities and demanding deadlines in a fast-paced environment.

EE Disclaimer:

All positions will be filled in accordance with the companys Employment Equity plan. We encourage people with disabilities to apply.

Application Unsuccessful Disclaimer:

If you do not receive feedback within two weeks of your application please consider it unsuccessful. Keep an eye on our website and other career sites for future opportunities.

REF:NJ01

Required Experience:

Exec

Employment Type : Full-Time
Experience: years
Vacancy: 1