Events Specialist

Job Classification

Job Purpose

To support the delivery of the CIB business strategy by planning coordinating and executing client-facing and internal events that enhance client relationships create networking opportunities strengthen the Nedbank brand and support employee engagement. The Events Specialist will be responsible for the end-to-end coordination of events ensuring delivery excellence stakeholder satisfaction governance compliance budget management and operational efficiency while supporting the achievement of business objectives.

Job Responsibilities

Event Planning and Coordination

• Support the development and execution of the annual events calendar in alignment with business objectives and stakeholder requirements.
• Preparation of event proposals project plans budgets and stakeholder presentations.
• Coordinate all event logistics including venue sourcing accommodation transportation catering audiovisual requirements entertainment branding and guest management.
• Ensure all event requirements are delivered according to approved event plans and stakeholder expectations.
• Manage event timelines and monitor progress against agreed deliverables budgets and deadlines.
• Coordinate and oversee event setup execution and breakdown to ensure a seamless client and stakeholder experience.
• Support the execution of both physical and virtual events where applicable.

Stakeholder and Relationship Management

• Build and maintain effective working relationships with internal stakeholders business units service providers and external partners.
• Liaise regularly with sponsors executives marketing teams procurement teams and suppliers to ensure alignment and delivery of agreed outcomes.
• Ensure stakeholder requirements are clearly understood communicated and delivered.
• Resolve operational issues professionally and proactively to minimise event risk and ensure service excellence.

Budget and Financial Management

• Prepare and maintain event budgets forecasts and expenditure trackers.
• Ensure all event costs are accurately recorded and managed within approved budgets.
• Source comparative quotations and evaluate suppliers to optimise spend and obtain maximum value.
• Support procurement processes purchase orders contract management and invoice reconciliation.
• Assist with post-event financial reconciliation and reporting.

Governance Risk and Compliance

• Ensure adherence to internal policies procurement requirements contractual obligations brand standards and approval processes.
• Identify event-related risks and implement appropriate mitigation measures.
• Monitor compliance with finance legal procurement and health and safety requirements.
• Maintain accurate event records documentation and audit trails.

Reporting and Continuous Improvement

• Compile post-event reports including attendance statistics stakeholder feedback and budget reconciliation.
• Measure stakeholder and client satisfaction through appropriate feedback mechanisms.
• Analyse event outcomes and make recommendations for continuous improvement.
• Contribute to the development and enhancement of event processes systems and operating procedures.

Supplier Management

• Establish and maintain productive relationships with preferred suppliers and service providers.
• Monitor supplier performance to ensure quality delivery and compliance with agreed service levels.
• Assist with supplier onboarding processes and evaluations where required.
• Identify opportunities for innovation cost optimisation and enhanced event experiences through supplier partnerships.

Team and Department Contribution

• Contribute to the achievement of team objectives and broader marketing and events initiatives.
• Participate in team planning sessions project reviews and departmental initiatives.
• Share knowledge best practices and lessons learned with colleagues.
• Support a culture of collaboration innovation accountability and continuous improvement.

Essential Qualifications - NQF Level

• Matric / Grade 12 / National Senior Certificate
• Advanced Diplomas/National 1st Degrees

Preferred Qualification

• Bachelors Degree in Marketing Events Management Communications or a related discipline.
• Project Management certification will be advantageous.

Minimum Experience Level

• Minimum 5 years experience in event management marketing hospitality or a related environment.
• Proven experience coordinating corporate events executive engagements conferences hospitality programmes and stakeholder events.
• Experience managing budgets procurement processes supplier relationships and event reporting.
• Demonstrated ability to manage multiple projects and competing deadlines simultaneously.

Technical / Professional Knowledge

• Administrative procedures and systems
• Data analysis
• Governance Risk and Controls
• Microsoft Office
• Relevant regulatory knowledge
• Relevant software and systems knowledge
• Business writing skills
• Cluster Specific Operational Knowledge

Behavioural Competencies

• Adaptability
• Continuous Learning
• Collaborating
• Initiating Action
• Managing Work
• Quality Orientation

FAIS Affected

Employment Equity Statement

Preference will be given to individuals from underrepresented groups.

Please contact the Nedbank Recruiting Team at

Required Experience:

IC

Employment Type : Temp
Experience: years
Vacancy: 1