Accounts Receivable Specialist

Overview

We are seeking a detail-oriented Accounts Receivable & Reconciliation Specialist to support multiple brands within a fast-paced, US-based environment. This is a remote, role that will run alongside the implementation of finance automation initiatives.

The successful candidate will take full ownership of the AR cycle, cash management, AP processing, and balance sheet reconciliations, while working Eastern Standard Time (EST) hours.

Working Hours

• Fully remote
• Must be available to work US Eastern Standard Time (EST)

Key Responsibilities

Accounts Receivable & Collections (Full-Cycle)

• Pull and review customer contracts from HubSpot
• Ensure accurate billing setup and payment information
• Generate implementation invoices in Sage Intacct
• Process credit card charges and set up auto‑pay in HighRadius
• Manage collections and follow up on overdue accounts
• Handle in‑app messaging for past‑due payments
• Post and allocate cash receipts

Accounts Payable

• Process and push AP invoices through Tipalti
• Ensure timely and accurate AP workflows

Cash & Reconciliations

• Perform daily cash reconciliations
• Maintain accurate and up-to-date cash records
• Own the AR & AP subledger reconciliations
• Prepare and maintain monthly balance sheet reconciliations, including:
• Prepaid expenses
• Fixed assets
• Other standard balance sheet accounts
• Accurate and timely invoicing
• Daily cash reconciliation completion
• Clean and fully reconciled balance sheet accounts each month

Requirements

• Proven experience in full-cycle AR and collections
• Strong experience with cash receipts and cash reconciliations
• Hands‑on exposure to AP processing
• Experience with monthly balance sheet reconciliations
• Ability to work across multiple entities/brands
• High attention to detail and strong ownership mindset
• Ability to work US EST hours in a remote environment

Nice to Have

• Experience with:
• Sage Intacct
• HubSpot
• SaaS or multi-entity environment experience

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