Admin & Operations Assistant

A Legendary Operations AssistantWho Loves to Keep Things on Track 😜🌟

• Read our 7 core values here: https://www.vansburg.com/values
• Take a look at the short 2-minute video. This is who we are as a company and team: https://youtu.be/5PD5tHpfpHY

TL;DR (because attention spans are real):

We’re hiring a full-time remote Admin & Operations Assistant to help manage a wide range of backend and administrative tasks that keep our ecommerce business running smoothly. This role it’s about precision, diligence, and execution . You’ll work closely with our operations and finance teams to support internal trackers, manage reimbursements, check calculations, and assist with backend coordination. Your attention to detail and organizational skills will be essential in supporting smooth day-to-day operations and protecting the integrity of our systems.

Time zone: Full-time within South Africa or Asia

Salary: USD650 - 1000 per month, depending on experience

Trial Period: All candidates will complete a paid trial assignment - more details below.

👀 WHO WE ACTUALLY NEED (and who we don’t)

• This isn’t for freelancers moonlighting or wanting a side hustle.
• It’s not for someone who feels uncomfortable taking initiative, and who may need a lot of handholding.

This is however for someone who:

• Has at least 2 years of experience in any administrative or operations roles.
• Is tech-savvy, resourceful, and comfortable with online work.
• Has proficiency in data entry and database management.
• Have some experience with common eCommerce tools such as Slack, Google Drive, Asana, Shopify, Klaviyo, Zipify, etc. (Advantageous but not required)
• Is effective at verbal and written communication and following up is second nature to you.
• Is a self-starter , when given resources & training, can get things done without hand-holding.
• Has a natural sense of urgency . When things arise, you’re the first to tackle them.
• Is naturally detail-oriented and organized . Someone who has their desk and bedroom clean and neat.
• Thrives in a support role and always has a positive attitude .
• Is a learner at heart and is always working on self-development .
• Review team reimbursement submissions, and track internal payments across platforms.
• Assist with administrative tasks related to inventory, platform uploads, internal reporting, and vendor coordination.
• Double-check numbers and simple calculations provided by teammates (you don’t need to be an accountant, just comfortable with Excel or Google Sheets).
• Maintain and update internal spreadsheets and trackers - making sure all data is current, consistent, and error-free.
• Help with ad hoc operational tasks as they arise - anything from submitting requests on platforms to ensure all records are complete and organized.
• Bonus Program - Paid quarterly to the entire team when we hit our objectives
• Fully remote with async flexibility
• Unlimited vacation and sick leave days
• Paid courses, coaching, and personal growth budget to help you level up
• We trust you to own your work and drive results

We believe in being clear and respectful of your time. Here’s exactly what to expect:

• Application form: a few short questions and mini tasks to get a feel for your thinking.
• HR Screening interview: This is a 20 - 30 minute interview to determine initial culture and role fit
• Technical Interview: a 60-minute conversation with the hiring manager to dig deeper into your experience, mindset, and fit.
• Paid Trial Assignment: a realistic task (2–3 days to complete) that reflects the kind of work you’d actually do here.
• Final Interview: Usually with our Rockstar CEO, as a final seal of approval
• References

No ghosting.

Just a fair, focused process designed to find the right fit for both sides.

We’re not just building a company. We’re building a culture where great people can do their best work, without the corporate nonsense.

Here are the beliefs that drive everything we do:

• Office politics are destructive, small-minded, and evil.
• We foster cooperation, not competition.
• We show appreciation and gratitude, every day.
• The best ideas win, not the loudest person in the room.

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