Payroll & HR Administrator

Are you a detail-oriented payroll professional with a passion for accuracy and people? Our client is looking for an experienced HR & Payroll Administrator to join their team. This role is ideal for someone who thrives in a fast-paced environment, enjoys working with numbers, and is committed to maintaining confidentiality while delivering exceptional payroll and HR administration support.

Key Responsibilities

Payroll Administration

• Process weekly, monthly and casual payrolls accurately and within deadlines.

• Collect, verify and process timesheets and payroll information.

• Maintain payroll records and update employee information on the payroll system.

• Process statutory and third-party payments, including:

  • SARS

  • UIF

  • Group Life & Funeral

  • Medical Aid

  • Garnishee Orders

  • Other deductions

• Prepare and submit monthly payroll reports.

• Resolve payroll and wage-related queries.

• Distribute electronic payslips and printed payslips where required.

• Administer employee leave, process leave applications and prepare leave reports.

• Manage Group Life & Funeral claims.

• Assist with statutory submissions, including EMP501, Workman's Compensation, Employment Equity and SDL.

• Reconcile payroll cashbooks and prepare journal reports for the Finance department.

• Assist with incentive, bonus and annual salary increase processing.

• Contribute to the preparation of management reporting packs.

• Maintain organised payroll records, backups and monthly archives.

HR Administration

• Provide administrative support to the HR Team Leader.

• Perform general HR administration, including filing, scanning, document management and maintaining employee files.

• Manage HR correspondence and assist with employee enquiries.

• Draft disciplinary warnings and assist with arranging disciplinary hearings.

• Perform additional administrative duties as required.

Minimum Requirements

• Grade 12 (Matric).

• Payroll qualification or relevant payroll courses will be advantageous.

• Minimum of 3 years' payroll administration experience.

• Experience working on VIP Payroll or similar payroll software will be advantageous.

• Sound understanding of South African payroll legislation and statutory compliance.

Key Competencies

• Exceptional attention to detail and accuracy.

• Strong numerical and analytical ability.

• Excellent planning and organisational skills.

• Effective verbal and written communication skills.

• Ability to work under pressure and meet strict payroll deadlines.

• High level of integrity with the ability to handle confidential information.

• Strong problem-solving and decision-making skills.

• Proactive, assertive and professional approach.

• Team player with a strong work ethic.

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