Assistant Accountant

POSITION: Assistant Accountant
LOCATION: Glenwood, Durban

Full Booking function in addition to the below:

• Ensure appropriate accounting policies are applied during the preparation of yearly budgets.
• Supervise daily operations within the scope of accounts receivable and accounts payable.
• Collaborate with accounts and finance managers to ensure the smooth running of an organization’s accounts department.
• Assist with tax returns, work independently on bookkeeping and account reconciliations and handle load payments on Standard Bank Business Online.

Reconciliation of historical entries on Microsoft Dynamics:

• Ability to identify errors.
• Investigating reconciling items and driving resolution with the Financial Manager and Financial Accountant.
• Reconciling unmatched payments to uncaptured invoices and credit notes
• General ledger reconciliations
• Analytical evaluation of vendor accounts against payments made.

General:

• Assist with external audit preparation.
• Collaborate with Financial Managers and other team members to successfully execute various accounting tasks.
• Comply with the requirements of the quality management system.

Requirements and skills:

• Attentive to detail.
• Sound accounting knowledge.
• Confidentiality
• Handle pressure.
• Thoroughness
• Pays attention to detail, displays a high level of integrity, and is deadline-driven
• Excellent organisational and planning skills with the ability to prioritize time and work effectively.
• Can communicate within the team and contribute to the overall success of the team.
• Adaptable as this is a constantly changing environment.

Qualifications & Experience:

• Experience 5 years plus preferred (Experience in an accounting firm would be advantageous)
• Our ideal candidate has a minimum matric and a tertiary education in Bookkeeping or Finance. Salary Budget - Market-Related Term: 6 Months with the possibility of becoming permanent.

Duties and Responsibilities

General Journal Entries:

• Raising monthly accruals
• Processing Depreciation
• Salaries journal
• Credit note provision
• Bad debt provisions
• all general ledger journals in preparation for management accounts

Accounts Receivable: (All Entities)

• Provide management with a weekly listing of ship files outstanding by Voyage Statement Status
• Provide Management with a Monthly Customer Age analysis
• Unapplied payments report - Customers
• Maintenance of Clearing Accounts
• Pe Transactional data – preparation
• Related party trading accounts
• Intercompany trading accounts

Accounts Payable: (All Entities)

• Processing of foreign vendor invoices including the assignment of charge items
• To ensure that the rate of exchange is aligned with the incoterms as described
• Foreign vendor creation
• Releasing of purchase orders (rounding, cents adj)
• Provide Management with Monthly Vendor Age analysis
• Unapplied payments report - Vendors
• Purchase Order Maintenance
• Purchase Order Approval
• Releasing of purchase orders (rounding, cents adjustment)
• ROE Request from buyers

General

• Credit Card and Fleet Card Import Template
• Manage General Ledger reconciliations including maintenance ledgers
• Performing periodic financial analyses to detect and resolve problems.
• Prepare working paper file for internal and external audits and review by management
• Prepare balance sheet reconciliations - monthly
• Prepare income statement reconciliations - monthly
• Ensure that all control accounts are reconciled to sub-ledgers
• Including Accounts receivable, Accounts Payable, Cash and Bank Accounts, Inventory
• Preparation of the VAT 201 for submission month for all related entities
• Preparation of the EMP201 and EMP501 for submission on e-filing and easyfile
• Tax and VAT compliance - SARS Correspondence
• Assist with Provisional Tax calculations and submission
• Facilitating the Monthly Invoice Processing
• Ensure that all operating expenses are accounted for and reconciled through vendor ledgers
• Stock Valuations and Stock Adjustments

Fixed Assets: (All Entities)

• Maintenance of the fixed asset and tax asset registers for all entities
• Ensure that all assets are accounted for both with NAV and in Excel
• Update additions, disposals, and scrapping with the FAR's

Reconciliation of historical entries on Microsoft Dynamics:

• Ability to identify errors.
• Investigating reconciling items and driving resolution with the Financial Manager and Financial Accountant.
• Reconciling unmatched payments to uncaptured invoices and credit notes
• General ledger reconciliations
• Analytical evaluation of vendor accounts against payments made.

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