Contracts Specialist Centurion

Introduction

Our client is a supplier of steel and coal products for the mining industry. The client is looking for a Contracts Specialist (Supply Chain Management) with the following key criteria:

• A minimum of 3 years relevant supply chain or related; procurement, contract management experience. Adept in working with MS Office, various databases and contract management systems.
  Understanding of Enterprise Resources Planning and/or Cloud based procurement solutions (e.g. SAP MM, Coupa).

PURPOSE:

• To manage, coordinate and administer contracts with suppliers.
• To assist the Manager, Group Contracts and Procurement with improving contract coverage and achieving commercial savings.

MAJOR CHALLENGES:

• Providing a contract management service to multiple Business Units, for multiple commodities.
• Continuous pressure exists on continuously improving in terms of cost effectiveness, innovation and productivity.
• Turnaround times of contract establishment and Statement of Work.
• Maintaining and effectively executing high volumes of users demands and active contracts.

Job Location: Centurion is a small town in Gauteng Province, South Africa.

Contract period: 12 Months

Duties & Responsibilities

Best Practice and Knowledge Management

• Identify and support the implementation of process and system enhancements to continuously improve contract management process
• Study/research best practice processes and benchmark the Company processes at regular intervals
• Assist in mitigating risk in terms of contractual exposure to the Company

Business Partner Enablement

• Identify, evaluate and support business partners/end-users to develop disciplined sourcing execution capabilities
• Provide process advice to business partners/end-users through in-transaction guidance and support
• Working with various internal and external stakeholders to expand and enrich supply chain content

Compliance, Governance and Assurance

• Ensure supplier stakeholders comply with relevant regulatory requirements
• Consolidate reports and provide feedback to the Manager, Group Contracts and Procurement on appropriate contract management reporting and governance requirements
• Collaborate and communicate with suppliers
• Implement portfolio targets in alignment with legislation and charters (e.g. Mining Charter, Broad Based Black Economic Empowerment (BBBEE), etc.)
• Provide guidance to stakeholders to ensure adherence to all policies, procedures, standards and guidelines

Contract Management

• Compile and manage contracts with service providers
• In conjunction with internal stakeholders, ensure that all relevant category strategies and governance requirements are met
• Negotiate, conclude and administer contracts throughout the contract lifecycle
• Evaluate contractual terms and condition and provide recommendations
• Responsible for the proactive management of contract lifecycle milestones for a portfolio of contracts
• Evaluate contract stipulations and provide recommendations
• Communicate and ensure adherence to contractual rights and obligations
• Record and monitor contract compliance and renewal applications
• Investigate the need for contract extensions and terminate contractual relationship upon completion if required
• Obtain approval for relevant contracts and documentation in line with governance requirements and departmental budgetary stipulations
• Responsible for safekeeping and retention of contractual documentation in accordance with Group standards and policies
• Manage the end to end contract management process
• Develop and implement contracting portfolio project plans
• Develop, socialise and implement contracting strategies
• Ensure all contracting plans incorporate and address Social and Labour Plans (SLP’s), Mining Charter and BBBEE preferential procurement objectives
• Compile tender documentation, issue Request for Quote (RFQ), adjudicate tenders in collaboration with technical and commercial specialists
• Ensure guidance and planning to contract modifications, price adjustments and contract close out
• Contribute to supplier development including Local Economic Development
• Develop and maintain key supplier agreements with a continuing focus on efficiency gains
• Identify opportunities for cost savings through product substitution, market testing, or other means
• Actively participate in organisation planning as it relates to procurement activities

Customer and Client Relationship Management

• Maintain a database of supplier information and continuously ensure that integrity and quality of data are relevant and of required standard
• Liaise with internal stakeholders and suppliers in the development of Service Level Agreements (SLA's) with suppliers
• Support on-boarding of new suppliers and manage supplier relationships
• Proactive engagement with suppliers and internal stakeholders related to contractual matters, i.e. disputes, claims, performance etc.
• Work collaboratively, efficiently and effectively with both internal/external customers and/or stakeholders
• Build sound relationships with Business Unit (BU) end-users, key suppliers and colleagues
• Support and adhere to functional budget requirements and cost containment goals
• Prepare contracting project plans and strategies
• Manage allocated contract portfolio from a contract life cycle management and milestone perspective

Functional Excellence

• Adhere to functional policies, standards, guidelines, procedures, end to end processes, tools, templates etc.
• Assist in standardising, simplifying and speeding-up functional processes, eliminating duplication and bureaucracy
• Apply functional best practices, promote sharing of best practices and knowledge
• Assist in the execution of functional excellence initiatives

Internal Business Processes

• Provide weekly feedback on progress related to contract lifecycle management activities
• Actively contribute to achieving Supply Chain Management (SCM) balanced score card targets
• Comply and adhere to Group processes, procedures and standards in the execution of contract lifecycle management activities
• Conduct monthly reporting on contracting process
• Ensure procurement savings occur
• Compile tender documentation as per project
• Determine commercial and financial evaluation of tenders
• Obtain tenders from specific marketplace through marketing process

Performance Management

• Identify reporting needs and validate against framework
• Confirm roles, responsibilities and expectations
• Determine capability and performance gaps in order to identify training needs
• Adhere to roles, responsibilities and expectations of the SCM process
• Comply with people performance and individual development processes and initiatives

Safe and Healthy Work Environment

• Maintain and ensure a healthy environment and safe operations Practices while ensuring compliance with all applicable Safety Health Environment and Community (SHEC) policies and procedures in line with set standards
• Encourage a culture that focuses on safety in all operations

Behavioural Alignment:

• Demonstrates creativity, collaboration, sociable and awareness to the ecosystem
• Stewardship, accountability, ability to develop trust, safety conscious and ethical
• Ability to respond quickly to business needs/agility, flexibility, continuous learning, innovation and proven ability to experiment on creative business solutions
• Ability to be inclusive, eagerness for multiple skills, embraces multiple cultures, accepts different approaches and be human-centric/empathetic
• Results oriented, quality driven, excellence, entrepreneurial abilities, efficient and effective

Desired Experience & Qualification

REQUIREMENTS

• A minimum of 3 years relevant supply chain or related; procurement, contract management experience. Adept in working with MS Office, various databases and contract management systems.
  Understanding of Enterprise Resources Planning and/or Cloud based procurement solutions (e.g. SAP MM, Coupa).

EXPERIENCE

• Relevant supply chain or related; procurement, contract management experience. Adept in working with MS Office, various databases and contract management systems. Understanding of Enterprise Resources Planning and/or Cloud based procurement solutions (e.g. SAP MM, Coupa).

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