PASTEL - DEBTORS & CREDITORS CLERK

SUMMARY:
An established and busy organisation is seeking a reliable, accurate and experienced PASTEL - DEBTORS & CREDITORS CLERK to join its finance team on a permanent basis in Newcastle.

POSITION INFO:

Title: PASTEL - DEBTORS & CREDITORS CLERK

Area: Newcastle

Industry: Business Services with Operations Support

Ref No.: TRG 2538

Salary: Market related TCTC available/negotiable

Start Date: As soon as possible

Type: Permanent

Special Instructions: Candidates must have recent/current hands-on experience in a Debtors & Creditors / Accounts Receivable & Payable role.

An established and busy organisation is seeking a reliable, accurate and experienced PASTEL - DEBTORS & CREDITORS CLERK to join its finance team on a permanent basis in Newcastle.

• The successful candidate will be responsible for the effective administration and maintenance of high-volume accounts receivable and accounts payable functions, ensuring that financial transactions, account reconciliations, allocations, payments and supporting documentation are processed accurately and within required deadlines.
• This is a hands-on finance administration position suited to an individual who can hit the ground running, work independently and maintain a high level of accuracy in a busy, deadline-driven environment.

DUTIES & RESPONSIBILITIES:

• Full administration and processing of debtors / accounts receivable transactions.
• Full administration and processing of creditors / accounts payable transactions.
• Capturing and processing invoices, credit notes, receipts and payments accurately.
• Processing and allocation of customer receipts and supplier payments.
• Preparing and processing customer and supplier account reconciliations.
• Following up on outstanding debtor accounts and assisting with collection administration.
• Monitoring outstanding balances, payment activity and account discrepancies.
• Processing supplier invoices and ensuring supporting documentation is complete.
• Checking invoices, statements and supporting documentation for accuracy.
• Reconciling supplier statements and resolving discrepancies.
• Maintaining accurate and up-to-date customer and supplier account records.
• Assisting with monthly processing and financial administration.
• Capturing financial information accurately on Pastel / accounting systems.
• Preparing Excel-based schedules, reconciliations and financial administration reports.
• Filing and maintaining financial documentation in accordance with company procedures.
• Assisting with general finance administration as required.
• Liaising professionally with customers, suppliers and internal departments regarding account queries.
• Maintaining strict confidentiality regarding financial and company information.
• Ensuring all assigned duties are completed accurately and within required deadlines.
• Identifying account discrepancies, errors or irregularities and bringing these to management''s attention.
• Supporting the Finance Department with additional accounting administration when required.

EDUCATION, QUALIFICATION, EXPERIENCE & SKILLS:

• Matric / Grade 12 essential.
• Relevant tertiary qualification, certificate or training in Debtors, Creditors, Accounts Payable, Accounts Receivable, Bookkeeping, Accounting or a related field will be advantageous.
• Recent/current hands-on experience in a Debtors & Creditors Clerk, Accounts Payable / Receivable Clerk or similar finance administration position essential.
• Strong practical experience working with accounting software, specifically Pastel, essential.
• Strong MS Excel skills essential.
• Experience working within a high-volume debtors and creditors environment highly advantageous.
• Practical understanding of debtors, creditors, reconciliations, allocations, invoices and payments.
• Experience with account queries, statement reconciliations and outstanding account follow-ups.
• Proficiency in MS Outlook, Word and Excel.
• Strong numerical and administrative ability.
• Ability to work accurately with large volumes of financial information.
• Ability to work independently while contributing effectively within a finance team.
• Must be able to work under pressure and meet strict deadlines.
• High level of attention to detail and accuracy.
• Strong integrity and ability to maintain confidentiality.
• Stable employment history and a demonstrated commitment to previous positions preferred.
• Traceable & contactable references.
• Local residency or relocation to Newcastle required.

SKILLS REQUIRED:

• Debtors / Accounts Receivable Administration
• Creditors / Accounts Payable Administration
• Pastel Accounting Software
• Microsoft Excel
• Microsoft Word
• Microsoft Outlook
• Account Reconciliations
• Invoice Processing
• Payment & Receipt Allocations
• Financial Data Capturing
• Numerical Accuracy
• Administrative Organisation
• Attention to Detail
• Deadline Management
• Problem Solving
• Confidentiality & Integrity
• Ability to Work Under Pressure
• High-Volume Processing
• Communication & Interpersonal Skills

APPLICATION INSTRUCTIONS

• Only applications from suitably experienced candidates who meet the requirements of this vacancy will be considered.

Please attach all relevant supporting documentation, including (where applicable):

• Tertiary and secondary qualifications
• Professional memberships and/or partnerships
• Trade, training, and/or in-house certificates
• Relevant operating, vehicle, hardware, or equipment licences
• Previous employment references with contactable details
• Correspondence will be limited to shortlisted candidates who meet the minimum requirements.
• If you do not receive feedback within three (3) weeks of submitting your application,