VIP & PASTEL - PAYROLL ADMINISTRATOR

SUMMARY:
An opportunity is available for a detail-oriented, reliable and experienced VIP & PASTEL - PAYROLL ADMINISTRATOR to join an established organisation in Newcastle on a permanent basis.

POSITION INFO:

Title: VIP & PASTEL - PAYROLL ADMINISTRATOR

Area: Newcastle

Industry: Business Services (Workforce Administration)

Ref No.: TRG 2537

Salary: Market related package available/negotiable (To be discussed at interview)

Start Date: As soon as possible / Negotiable

Type: Permanent

Special Instructions: Candidates must have recent/current hands-on payroll administration experience.

An opportunity is available for a detail-oriented, reliable and experienced VIP & PASTEL - PAYROLL ADMINISTRATOR to join an established organisation in Newcastle on a permanent basis.

• The successful candidate will be responsible for the accurate and confidential administration of high-volume employee payrolls, including weekly, bi-weekly and monthly payroll processing.
• This is a hands-on position suited to an experienced payroll professional who can hit the ground running, work independently, maintain strict confidentiality and consistently meet payroll deadlines.

DUTIES & RESPONSIBILITIES:

• Full administration and processing of weekly, bi-weekly and monthly payrolls.
• Accurate capturing, checking and processing of payroll information.
  Maintain accurate employee payroll records and supporting documentation.
• Process new employee appointments, terminations, transfers and changes to employee information.
• Process and maintain employee earnings, deductions, overtime, allowances, leave and other payroll-related adjustments.
  Verify payroll inputs and conduct detailed payroll checks before final processing.
• Investigate and resolve payroll discrepancies and employee payroll queries.
  Assist with payroll-related reconciliations and reporting.
• Ensure payroll information is processed accurately and within prescribed deadlines.
• Maintain strict confidentiality of employee salaries, personal information and other sensitive payroll data.
• Assist with statutory payroll requirements and SARS-related submissions and documentation.
• Maintain accurate records relating to PAYE, UIF and other applicable payroll deductions and statutory requirements.
• Assist with preparation of payroll reports and information required by management, HR and Finance.
• Work closely with HR and Finance regarding employee changes, payroll inputs and payroll queries.
• Ensure payroll administration complies with applicable legislation, company policies and internal procedures.
• Maintain organised electronic and physical payroll records.
  Provide administrative support to the HR and Finance functions when required.
• Identify payroll administration discrepancies and escalate unresolved matters appropriately.
• Ensure all payroll deadlines are consistently achieved.
• Perform other reasonable payroll and HR administration duties as required.

EDUCATION, QUALIFICATION, EXPERIENCE & SKILLS:

• Matric / Grade 12 required.
• Payroll qualification or recognised payroll certification will be advantageous.
• Minimum 3 years'' hands-on payroll administration experience required.
• Recent/current employment in a payroll administration role is strongly preferred.
• Proven experience administering high-volume payrolls.
• Experience with weekly, bi-weekly and monthly payroll processing advantageous.
• Strong practical knowledge of payroll administration procedures.
• Sound knowledge of South African payroll legislation and SARS requirements.
• Practical understanding of PAYE, UIF and statutory payroll deductions.
• Strong MS Excel and MS Word proficiency.
• Experience with VIP, Sage VIP, PaySpace, Pastel Payroll or a similar payroll system required.
• Experience working within an HR and/or Finance environment advantageous.
• Ability to work with confidential employee and remuneration information.
• Traceable & contactable employment references required.
• Local residency in Newcastle or surrounding areas preferred; relocation may be considered for the right candidate.

SKILLS REQUIRED:

• Exceptional attention to detail and accuracy.
• Strong numerical and administrative ability.
• Excellent organisational and time-management skills.
• Ability to manage high volumes of payroll information.
• Ability to work under pressure and meet strict payroll deadlines.
• Strong problem-solving and discrepancy-resolution skills.
• High level of confidentiality, integrity and professionalism.
• Good written and verbal communication skills.
• Strong MS Excel skills, including working with spreadsheets and payroll data.
• Ability to work independently while also functioning effectively within a team.
• Proactive approach with the ability to identify potential payroll errors before processing.
• Reliable, consistent and deadline driven.
• Ability to hit the ground running with minimal supervision.
• Strong numerical accuracy and attention to detail.
• Ability to handle sensitive employee information professionally and confidentially.

APPLICATION INSTRUCTIONS

• Only applications from suitably experienced candidates who meet the requirements of this vacancy will be considered.

Please attach all relevant supporting documentation, including (where applicable):

• Tertiary and secondary qualifications
• Professional memberships and/or partnerships
• Trade, training, and/or in-house certificates
• Relevant operating, vehicle, hardware, or equipment licences
• Previous employment references with contactable details
• Correspondence will be limited to shortlisted candidates who meet the minimum requirements.
• If you do not receive feedback within three (3) weeks of submitting your application,