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Assistant to Property ManagerStatus Staffing • Kuils River, South Africa
Assistant to Property Manager

Assistant to Property Manager

Status Staffing • Kuils River, South Africa
30+ days ago
Job description

A recent professional profile photo is to accompany your application
EMPLOYMENT TYPE : Permanent
SECTOR : Property
BASIC SALARY : R18 000 R20 000 + bonus structure
START DATE : A.S.A.P

REQUIREMENTS:

  • Matric (Grade 12).
  • Previous experience in property administration or a similar administrative/support role, preferably within Sectional Title and Homeowners Associations (HOAs).
  • Basic understanding of community scheme management and relevant legislation.
  • Experience assisting with trustee, director, AGM, and SGM meetings will be advantageous.
  • Basic financial understanding, including budgets, levies, arrears, and financial reports.
  • Good understanding of maintenance processes within property management.
  • Experience with property management systems will be advantageous.
  • Proficiency in MS Office.
  • Excellent communication and interpersonal skills.
  • Strong organisational and time-management abilities.
  • Ability to manage multiple tasks and competing priorities effectively.
  • Professional, client-focused, and solutions-driven approach.
  • Strong computer literacy.
  • Valid drivers license.
  • Own reliable transport may be required.


DUTIES:

Property Administration:

  • Provide daily administrative support to the Property Manager.
  • Maintain accurate property, tenant, and supplier records.
  • Prepare correspondence, notices, reports, and other property-related documentation.
  • Maintain organized filing systems and ensure all property documentation is up to date.
  • Assist with lease administration, renewals, and amendments.
  • Assist with the preparation of monthly property reports.


Tenant & Client Liaison:

  • Act as a point of contact for tenants and property owners.
  • Handle tenant queries and complaints professionally and efficiently.
  • Follow up on outstanding tenant issues.
  • Communicate with tenants regarding maintenance, inspections, and other property-related matters.
  • Assist the Property Manager in maintaining positive landlord/tenant relationships.


Maintenance & Contractors:

  • Log and coordinate maintenance requests.
  • Liaise with contractors, suppliers, and service providers.
  • Obtain quotations where required.
  • Follow up on outstanding maintenance work.
  • Ensure completed work is properly documented and reported to the Property Manager.
  • Assist with routine property inspections.


Financial & Rental Administration:

  • Assist with rental administration and follow up on outstanding payments.
  • Process invoices and supplier documentation.
  • Assist with reconciliations and financial queries.
  • Monitor tenant accounts and escalate arrears to the Property Manager.
  • Assist with the preparation of financial reports.


Leasing & Property Marketing:

  • Assist with advertising vacant properties.
  • Respond to enquiries from prospective tenants.
  • Arrange property viewings.
  • Assist with tenant applications and related documentation.
  • Assist with lease renewals and new tenant onboarding.
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Assistant to Property Manager • Kuils River, South Africa

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