Logistics and Administrative Coordinator

SUMMARY:
My client, a well-established concern within the agricultural industry has an excellent opportunity for a Logistics and Administrative Coordinator with a relevant qualification and 2 - 3 years' experience in a logistical role to join their team.

A relevant degree will count in the candidate's favour.

POSITION INFO:
EXPERIENCE AND QUALIFICATIONS:

• Minimum 2-3 years’ experience in a Logistics role
• Relevant degree will count in the candidate's favour

RESPONSIBILITIES:

• Internal stock transfers.
• Processing supplier & client invoices.
• Processing storage and transport invoices.
• Compiling, submitting and sending contracts to suppliers and clients.
• Compiling, submitting and sending internal contracts.
• Collecting signed contracts and submitting them on internal system.
• Managing the monthly bank audit by collecting and saving Proof of deliveries (POD’s) invoices and signed contracts.
• Six (6) month reconciliations.
• Monthly commission reports.
• Stock control and weekly stock reports.
• Collecting documentation to add new suppliers and clients to our existing book.
• Handling of daily queries from team, suppliers, clients and transporters.
• Negotiate rates with transporters.
• Communication with suppliers and loading points.
• Follow-up with transporters to determine ETA.
• Updating system from loaded to delivered.
• Adding new transporters to our existing book and ensuring GIT insurance is in place.
• Develop relationships with transporters, clients and suppliers.
• Compile transport contracts.
• Good communication with clients keeping them informed about the status of the cargo.
• Identifying key role players at loading and off-loading points.
• Daily administration function – feed all load data into computer database; reconciliation of POD’s and loading weights.
• Weekly planning of truck movements and stock delivery.