Debtors Clerk
SUMMARY:
Our client is looking for a Debtors Clerk to manage day-to-day collections and customer account administration across the company's national customer base.
The successful candidate will take ownership of a high-volume debtors ledger, ensuring customer accounts remain accurate, overdue balances are followed up consistently and collections are managed effectively across all regions.
This is a junior, hands-on position suited to a methodical, resilient and organised individual who is comfortable communicating with customers by telephone, email and WhatsApp. The role requires someone who takes pride in accurate record-keeping and can remain persistent and professional when following up on outstanding payments.
The National Debtors Clerk will work closely with the Financial Manager, Financial Administrator, Regional Sales Representatives, Warehouse / Branch Teams and National Bookkeeper to support effective cash collection and maintain healthy debtor days.
POSITION INFO:
Key Responsibilities
Accounts Receivable & Invoicing
- Generate and issue accurate tax invoices to customers nationally following the dispatch of products.
- Capture and reconcile customer purchase orders against invoices and delivery documentation.
- Process authorised credit notes and account adjustments.
- Maintain an accurate and consolidated national debtors ledger.
- Ensure transactions are correctly allocated to the relevant customer, branch and region.
- Match customer remittances to invoices and accurately process receipts on the accounting system.
- Assist with month-end invoicing and account administration.
Credit Control & Collections
- Monitor the national debtor ageing report and proactively follow up on overdue accounts.