Office Administrator

SUMMARY:
Our client, an IT company based in Cape Town CBD requires an Office Administrator & Support Coordinator to join their team. This role plays a key part in ensuring the smooth day-to-day operation of the business through administrative support, client and supplier coordination, financial processing, and helpdesk administration. The successful candidate will work closely with both technical and operational teams to maintain efficiency and service excellence.

POSITION INFO:
Key Responsibilities

• Coordinate and manage day-to-day administrative and operational activities.
• Support client, supplier, and internal team communications.
• Assist with financial administration, invoicing, and account coordination.
• Reconcile financial accounts.
• Oversee renewals, orders, and general business administration processes.
• Provide support to the helpdesk and technical teams to ensure efficient service delivery.
• Laise with suppliers to get quotes and expected ETA’s.
• Coordinate the collection and delivery of stock from suppliers and to clients.
• Maintain accurate records, documentation, and office resources.
• Perform general office administration and coordination duties as required.

Minimum Requirements

• Location: Must reside in Cape Town or surrounding areas.
• Qualification: Minimum matric
• Experience: Minimum of 2 years' experience in administration, operations coordination, or a similar role.
• Communication: Excellent written and verbal communication skills in English.
• Organisation: Strong attention to detail and the ability to manage multiple priorities.
• Professionalism: Confident, reliable, and customer focused.
• Computer Literacy: Proficient in Microsoft 365 applications.

Required Skills

• Administrative and Office Management.
• Client and Supplier Relationship Management.
• Financial Administration, including invoicing and order processing.
• Time Management and Task Prioritisation.
• Microsoft 365 Proficiency.
• Professional Written and Verbal Communication

Advantageous Skills

• Experience in an IT or Managed Services environment.
• Experience with ticketing, CRM, or accounting systems.
• Basic social media management and content creation experience.
• Website content management experience.
• Contribute to marketing initiatives, including social media and website content updates