Tender Adminstrator

About the role
To Tender Administrator Intern supports the full tendering process for facilities management contracts by coordinating documentation, ensuring compliance with client requirements, managing internal communication, and preparing highâquality bid submissions. This position supports proposal preparation, tender coordination, and opportunity tracking while ensuring the business does not commit to pricing, scope, or delivery without proper internal approval

Responsibilities:

Tender Coordination & Submission

• Source, download, and register new tenders from online portals.
• Review tender documents to identify requirements, deadlines, and submission formats.
• Maintain a tender tracker for progress and submission status
• Prepare submission packs (digital or hardâcopy).
• Upload documents to portals and confirm successful submission.
• Coordinate delivery of physical submissions.

Document Preparation

• Prepare administrative sections of tenders including profiles, compliance documents, and policies.
• Assist with methods statements, workplans, and staffing schedules.
• Ensure professional formatting and presentation.

Information Gathering & Coordination

• Collect data from operations, HR, finance, and SHEQ teams.
• Follow up to ensure timely completion of tender sections.

Compliance & Quality Assurance

• Ensure accuracy, completeness, and alignment with requirements.
• Upload documents to portals and confirm successful submission.
• Coordinate delivery of physical submissions.

Submission Management

• Assist with compiling tender documents and checklists
• Support formatting and submission of tender proposals
• Track deadlines and coordinate with relevant departments for inputs
• Maintain a tender register and archive submitted documents
• Track outcomes and maintain a register of wins/losses
• Request debriefs from clients

Minimum Requirements

• South African Unemployed youth between the ages of 18 and 34.
• Must not have participated on the YES programme before.
• Matric.
• Diploma or Degree in Administration, Business, Supply Chain, Marketing or related field
• Knowledge of procurement processes

Competencies:

• Attention to detail
• Ability to work under pressure
• Good timeâmanagement

Please consider your application unsuccessful when you have not heard from the Signa Opportunity team within two weeks of submitting your application.