Buyer's Assistant

Experience:

• Minimum 2years’ experience in a similar role / in a retail environment

Reporting Structure:

• HOD of Buying Department

Qualification:

• Minimum requirement of a Matric + 2 years’ experience in a similar role / in a retail environment
• Qualification in Fashion Design / similar administrative role (advantageous)
• Driver’s License
• Advanced Microsoft Excel Skills
• Experience in a similar role in retail buying is advantageous.

Job Purpose:

The Buyers Assistant supports the needs of the Buying Department and Senior Buyers and needs to be proficient across all tasks relating to these roles.

Competencies (skills and attributes):

• Manage Time Efficiently
• Strong Numeracy and Literacy Skills
• Data expert (advanced excel)
• Excellent communication Skills
• Excellent administrative Skills
• Highly flexible and adaptable to suit departmental needs
• Ability to work within a team and as an individual
• Strong analytical and problem-solving skills

KEY RESPONSIBILITIES:

Order Administration

• Update OTB (Open to Buy) sheets and notify Buyers
• Administration of all products and orders placed by Buyers
• Product and orders control checks to ensure data integrity
• Manage Kimble, swing tag and courier requirements

Reporting

• Follow up on outstanding orders and report to Buyers
• Compile competitive pricing reports
• Assist Buyers in compiling specific reports eg, best/worst sellers, promotion product

Delivery and Quality Approvals

• Sign off product deliveries against Buyers order specifications
• Sign off on product quality using sample received from warehouse

Sample Control

• Sample follow ups with suppliers
• Maintain sample archiving processes
• Prepare samples for review and promotional activities
• Compile review outcome document
• Assist with sample management in the promotion process and oversee correct use of product
• On the Buyers behalf.

Store support

• Timeous feedback to relevant persons on store and customer enquiries.

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