Payroll Manager

Company and Job Description

An established organisation is seeking an experienced Payroll Manager / Head of Payroll to manage its payroll function and lead a team of Payroll Officers. The role is responsible for the end-to-end administration of a high-volume, multi-entity payroll covering 1,500+ employees, with responsibility for payroll processing, statutory compliance, reconciliations, controls and system administration.

Key Responsibilities

• Manage and oversee monthly payroll processing across multiple entities and 1,500+ employees.
• Lead and manage the payroll team, including workflow allocation, performance management and development.
• Act as the PaySpace Super User, including system configuration, parameter changes, access controls and system rules.
• Review and process payroll inputs including new appointments, salary changes, variable pay, clocking data and terminations.
• Perform payroll reconciliations and prepare management and financial reports.
• Manage payroll payment processes and related financial controls.
• Complete and oversee SARS EMP201 and EMP501 submissions and IRP5 processes.
• Manage statutory submissions and reconciliations relating to UIF, COIDA/WCA, Bargaining Councils and Provident Funds.
• Assist with the registration of new entities with relevant statutory bodies.
• Ensure payroll processes comply with applicable South African legislation and statutory requirements.
• Maintain payroll controls and identify opportunities to improve processes, accuracy and efficiency.

Job Experience and Skills Required

• A Diploma or Degree in Payroll, Accounting, Finance or Human Resources is advantageous.
• Minimum 8 years' payroll experience.
• Minimum 5 years' experience in a payroll management or team leadership role.
• Proven experience managing high-volume, multi-entity payrolls of 1,500+ employees.
• Advanced PaySpace / PaySpace Super User experience is essential.
• Advanced MS Excel skills, including VLOOKUPs, Pivot Tables, data matching and reconciliations.
• Strong experience with SARS eFiling/EasyFile, including EMP201 and EMP501.
• Experience with payroll statutory submissions and entity registrations.
• Knowledge of South African payroll legislation and statutory requirements.
• Strong analytical, organisational and problem-solving skills.
• Ability to manage strict deadlines while maintaining payroll accuracy.
• High level of confidentiality and integrity when handling payroll information.

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