Branch Administration Clerk - Witbank

A vacancy exists for a Branch Administration Clerk in the Guarding Division based at the Witbank Branch.

The suitable candidate’s main responsibilities and duties include, but are not limited to, the following:

• Liaising with clients and their safety officers/SHE Reps
• Maintaining of branch HSEQ file and client HSEQ files in conjunction with clients and their Safety Officers
• Submitting Monthly Reports, inspections, training stats and registers to the Health & Safety Department
• Satisfying BPC’s & Client ISO 9001 Requirements
• Assisting in maintaining high quality of service levels
• Creating and Maintaining Client Files and Site Files
• Ensuring employees receive induction and all company/client training requirements; maintaining files with evidence thereof
• Ensuring client satisfaction by assisting supervisors and area managers through the use of client visiting sheets and CIIMs (where applicable) (training will be provided on CIIM’s)
• Assisting in keeping the branch aesthetics in a condition that invites future clients while creating a positive and professional work environment
• Read, Understand and Apply the Firearms Control Act at the branch and all sites with firearms
• Ensure that all BPC Firearm SOP’s and Policies are followed on all Firearm sites by conducting site visits on a regular basis
• Submit Monthly Fire Arm reports to HQ
• Maintaining branch records on DMS (training will be provided)
• Conducting Branch Self Audits for Health and Safety, ISO 9001 and Firearms Compliance
• Liaise with HR/IR department concerning disciplinary enquiries with regards to employees disregard/negligence toward your 3 main areas of responsibility

The suitable candidate shall have the following qualifications/attributes/skills:

• PSIRA certification – Grade A
• Grade 12 or equivalent qualification
• Diploma/Degree will be an added advantage
• Excellent written & verbal communication skills
• Good working knowledge of MS Office and excel
• Valid Firearm Competencies for Handgun, Shotgun and Rifle (with Business Purposes)
• Valid Regulation 21 Certificate
• SHE Rep, Fire Fighter and First aider certificates
• Must undergo polygraph test
• Must be fluent in English
• The ability to communicate and present professionally at all levels
• The ability to work under pressure
• Willing to work long hours when required to do so
• Clean disciplinary, criminal and credit record
• Driver’s licence will be an advantage
• Must have own accommodation within the surrounding area