Wedding Coordinator

SUMMARY:
A luxury lodge situated in Limpopo is seeking an experienced Wedding Co-ordinator.

POSITION INFO:
Responsibilities:

• Respond promptly to wedding enquiries, providing detailed proposals and quotations, and ensuring efficient turnaround times.
• Proactively follow up on all wedding enquiries to convert leads into confirmed bookings.
• Maintain and update daily reports, including enquiry status, confirmed bookings, and client information on relevant systems.
• Coordinate all aspects of wedding planning with clients, including timelines, décor, catering, and onsite activities.
• Conduct site inspections and venue show-arounds for prospective wedding clients.
• Build and maintain strong relationships with past clients to encourage referrals and repeat business.
• Prepare detailed wedding function sheets, floor plans, and event briefs, ensuring clear communication with all internal departments and external suppliers.
• Manage and update guest rooming lists, including allocations and amendments where required.
• Assist with wedding product development and enhancement of packages and offerings.
• Monitor and follow up on deposits and payments in line with contractual agreements.
• Oversee wedding day coordination, ensuring seamless execution and a high standard of service delivery.

Requirements:

• SA Citizen
• At least 2 years experience as Wedding Co-ordinator within a 4*/5* lodge
• Grade 12 / Matric qualification
• Hospitality management qualification preferential
• Strong administration and selling skills
• Well presented and professional in approach
• Detail orientated
• Able to work under pressure and take initiative
• Deadline driven
• Computer literate
• Able to be on site with guests on wedding days
• Deal with guests requests, requirements and complaints
• Live on site (suitable for single applicants only)