BUYER (FLEET)

BUYER/OFFICE ADMINISTRATOR / EAST LONDON – The successful candidate will be responsible for sourcing and purchasing parts at competitive prices, maintaining supplier relationships, managing inventory records, and assisting with general office administration. REQUIREMENTS & SKILLS: - Grade 12 / Matric (essential). - Certificate or Diploma in Purchasing, Supply Chain Management, Business Administration, Logistics, or a related field will be advantageous. - Minimum 3 years' experience in purchasing, procurement, or buying. - Experience within a mechanical workshop, engineering, manufacturing, automotive, or industrial environment preferred. - Knowledge of mechanical parts/workshop operations will be highly advantageous. - Experience with inventory management and supplier negotiations. - Strong negotiation and supplier management skills. - Excellent organizational and administrative abilities. - Good understanding of procurement processes and inventory control. - Strong numerical and analytical skills. - Proficiency in Microsoft Office, particularly Excel. - Experience with ERP, workshop management, or accounting systems advantageous. - High attention to detail and accuracy. - Experience in monitoring purchasing expenditure/assist with budget control initiatives - Strong communication and interpersonal skills. - Ability to prioritize tasks and meet deadlines. - Problem-solving mindset and ability to work independently. RESPONSIBILITIES Procurement & Purchasing - Source and purchase mechanical parts, components, consumables, tools, and workshop supplies at competitive prices. - Obtain and compare supplier quotations to ensure competitive pricing and quality. - Negotiate pricing, delivery terms, and supplier agreements. - Create and process purchase orders accurately and timeously. - Monitor order status and follow up on deliveries to ensure parts arrive as required. - Develop and maintain strong relationships with suppliers and vendors. - Identify alternative suppliers when required to reduce costs and improve supply reliability. - Maintain accurate purchasing records and documentation. - Ensure workshop stock levels are maintained to meet operational requirements. - Assist with stock counts and inventory control. Supplier & Inventory Management - Monitor stock availability and reorder critical items before shortages occur. - Maintain supplier databases and pricing schedules. - Verify deliveries against purchase orders and supplier invoices. - Resolve supplier discrepancies relating to pricing, quantities, or deliveries. - Track supplier performance regarding cost, quality, and delivery times. Office Administration - Manage general office administration and filing systems. - Process and maintain workshop and procurement documentation. - Prepare reports relating to purchasing, stock levels, and supplier performance. - Assist with data capturing and record management. - Handle incoming calls, emails, and supplier correspondence. - Support management with administrative and operational tasks as required. Financial Administration - Match supplier invoices to purchase orders and delivery notes. - Assist with creditor administration and payment reconciliations. - Maintain accurate procurement records for auditing and reporting purposes. - Monitor purchasing expenditure and assist with budget control initiatives. Online applications will receive preference, alternatively e-mail to